Use case : Our design projects exist of well organized, large projects, which we call Programs and which contain several smaller Work Packages (WPs). For example: Program X WP_A – Pre-study phase WP_B – Permit Drawings & Plans WP_C – Design Drawings Phase A WP_D – Railway Station Construction Models WP_E – Design Drawings Phase B ... All drawings, references, and Data Shortcuts are managed in Vault and enriched with metadata. This allows different user profiles to efficiently search, query, and group files across the entire system, regardless of whether they need information within a specific Work Package or across the entire Program. Current configuration : Our Vault configuration is designed so that the Program represents the Civil 3D Project for Data Shortcuts. This approach is necessary because “Cross-Work Package collaboration” is only possible when the Program level is defined as the Civil 3D Project. Data Shortcuts are shared across multiple Work Packages. Mapping individual Work Packages as separate Civil 3D Projects would prevent this cross-Work Package workflow. Issue : While this configuration works well for Data Shortcuts, it creates usability issues in Civil 3D. Designers use the Vault Projects section in the Civil 3D Toolspace to browse drawings and Vault Data Shortcuts. Because the entire Program is presented as a single project: The lists become very large. Drawings and Data Shortcuts cannot be filtered or grouped. Files are not sorted alphabetically, even though they follow a strict naming convention. Finding the correct drawing or shortcut becomes time-consuming. From our perspective, implementing alphabetical sorting would already significantly improve usability. Questions for the Civil 3D/Vault team Could the team investigate whether any of the following would be possible? Allow introducing subfolders within the Vault C3DData folder while maintaining Data Shortcut functionality. Provide filtering or grouping options for drawings and Data Shortcuts in the Civil 3D Toolspace. Enable alphabetical sorting of the lists displayed in the Vault Projects section of the Civil 3D Toolspace. Suggest any alternative approach that would improve navigation and usability while preserving the current Program-level Data Shortcut structure.
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