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One way to annoy users doing this and thus stop them from doing it. Setup a category with a simple lifecycle definition. The default lifecycle state shoudl only allow the admin to see any files in that state. Then setup a category rule which looks for the point cloud file extension. As soon as the users checks that file in, it will make their local copy Read Only and hide the file from them within Vault.
The admin will then have to manually delete the file... but it wouldn't take long for users to stop doing it.
For now, what we did is create a file rule that will automatically assign point clouds to a category called "INVALID DOCUMENT".
This custom category is assigned to a workflow, which has the default workflow state set as 'LOCKED'. Then we, as Vault Administrators, can run a saved search and delete very easily any 'invalid' documents.
Thanks for sharing your Idea. We use this forum to guide product development and help users in the best way we can based on voting. We occasionally merge Ideas or archive old ones to keep the forum working properly- it ensures there is room for people to review new Ideas and that the most relevant and meaningful ones can gain votes. We’re archiving this Idea because it's been on the board for well over a year and hasn't received many votes from the community. If you want to raise it again and try to gain more support, you're welcome to do so. We’ve found that pictures and mock-ups can help get concepts across and win more votes from other users. If you have questions or see a connection between this Idea and others, let us know. - Vault product team
Along these lines, it would also be nice to restrict the file size for a single file. We have some users who think it's a great idea to add a 20gb ZIP file to the Vault.
It would be nice to add a list of file extensions to a config that are not allowed and also a list of file extensions with associated file size limits.
