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BIM 360 DOCS - Share files outside of project

BIM 360 DOCS - Share files outside of project

Hi,

lots of clients upgrade from BIM 360 TEAM to BIM 360 DOCS, which is far superior. But DOCs is missing some really basic functionalities, like - File sharing OUTSIDE of the project (like TEAM can).

See below image of DOCS sharing options and TEAM sharing options. Docs can share only with project members (which is totally useless 😞 because they already have access to it). 

At least add the option to share it by link to anyone. 

BIM 360 TEAM sharing.pngBIM 360docs sharing file.png

 

Additionaly, you can add:

- Log of all shared files

- Set expiration to shared files

- Maybe add this option only to users with edit/upload permissions.

 

Please Autodesk, this is "Must have". You don't develop the BIM 360 TEAM anymore, which is fine, but lot of users switch to DOCs and this basic thing is missing.

Thx,

Matt

145 Comments
jsanders
Advocate

We can clearly see that the way Autodesk implemented the logic in how the users and licence work that it will ultimately fail. Other solutions are being developped to store Revit models online and allow sharing without paying $$$ for licences to everyone that you will send the revit model to. It's really a shame to see Autodesk going doing the road of corporate greed and not listening to it's users. We desperately need the feature, currently BIM 360 Docs is hopeless and virtually impossible to use without paying thousands of euros / USD.

SeanMTA
Advocate
Right now in my Analytics dashboard it shows that our Member Limits by Services are way over for Document Management. We have about 20 Design licenses, but the Document Management service would be dead in the water if it weren't for this allowable overage. I mean, we send models or drawings to clients, stakeholders, cost consultants, building officials, PMs that don't use Revit, all kinds of people. To charge all of these people for a license would in fact kill 360 Docs dead. I have just invited whomever, throwing caution to the wind and it seems to have worked fine.
However, when it comes time to do "actual review" like QA/QC and such using Issues, Markups, Reviews, and the like, THEN I can see a justification for the 360 Docs license. For users that would effectively use Docs like Dropbox or Sharefile, I can't see Autodesk charging for every invited user and being able to sustain it in a competitive market.
jsanders
Advocate

@SeanMTA I completely agree with you. We are blocked by the fact that 75% of people whom we invite onto the platform / share files with are simple users who don't have Revit, they can be clients, colleagues, on site managers, stakeholders, etc. etc. etc. In fact it's quite rare to actually have a proper user. And even then a proper Revit user can deposit their revit file maybe 4-5 times per project. And so we have to pay so much money just for this. It's simply unfair.

What would be needed is 2 different licences :

- a licence much cheaper where people can view the revit file online / download if needed (similar to B360 Team)

- an expensive licence where you can do check-ups, verifications, comments, etc. and manage the people by roles (similar to B360 Docs).

 

 

To conclude, it seems that it's an extremely foolish move from Autodesk to close down BIM 360 Team. So many companies need a simple platform like B360 Team. Autodesk is forcing thousands of clients to migrate to another solution. All of this makes no sense at all.

This really needs to be done. Any update @joan_allen ?

penny_yu
Autodesk

Hi, @michal.majerechCSJAM , thank you for your attention to this matter.  This feature is already in development now.

 

Best regards

Penny Yu

BIM 360 Document management

SGrisez
Contributor
Pleas respond when this is available. It will be very helpful.
Can you elaborate on what public sharing will include?
Viewing drawings and Revit files and the ability to change display and take measurements? Yes? Anything else?

Thank you for your response. 

@joan_allen  Could you tell us approximate release date? 

Best regards

Michal Majerech, BIM Coordinator at Siemens

piotr.spyra
Contributor

Hi,
@penny_yu @joan_allen  have we got any chance to use this function this year?

wlelek
Contributor

Any updates on this one, Autodesk Team?

Anonymous
Not applicable

This too has now become a problem for us. We have a few projects with the same owners, and some of the projects are on BIM 360 Team and others on BIM 360 Document Management. As stated previously, it was simply a function of sending a link to those who needed it in the past. This kind of flexibility was incredible refreshing, and I was looking forward to more of it.

 

To now have to tell the owner/contractor that our new BIM 360 Document Management does not offer the same kind of flexibility, but requires them to have a login or be otherwise affiliated with Autodesk--well, this is embarrassing. Why would the software get less flexible, more fickle? I have to explain that they need to be part of the project team first, that someone has to invite them to the model after being added, that this invitation has be to accepted and that they might need to create an Autodesk account ("Another login and password to remember?!), sometimes the invitations don't always work (they get stuck under "Pending" status at times), etc. All PM's had to do in the past was look for that old email with the link, and forward as necessary--that was it.

 

Please provide greater value to our clients by making this feature available. To have once had it, and to have had it removed in a future issuance of Revit is a bit bewildering.

Anonymous
Not applicable

We reiterate the above.

 

Talking with our feet, we are currently using Citrix Sharefile on a number of projects as the CDE.

https://www.sharefile.com/

 

  • It has been cost effective and a pleasure to work with (support can be a little frustrating through).
  • CSF also has a very good local sync tool to maintain local copies of all files.
  • They are more reactive to issues than Autodesk.

NR

SGrisez
Contributor
Sharefile is great and we use it. But I want the user to be able to open the file from the site rather than needing to download it first.
timh
Explorer

Just wondering if any progress has been made on this. 

It would be extremely useful feature. 

Currently, we have to save a second copy on a Google drive or elsewhere  to share with non BIM360 members.  These copies become out of date and chaos ensues!  So much for a single data source!

SGrisez
Contributor
I have asked our dealer, and posted here. Hoping to get some or 'any' input from Autodesk Employees. No answers. This was accepted/approved in April 2019 to be added to the BIM360 roadmap. It sure would be nice to get some input from Autodesk.
Anonymous
Not applicable

There was a response today to this similar thread which started in 2017;

 

BIM 360 Docs - Documents can be shared with non-project members of BIM 360 Docs

https://forums.autodesk.com/t5/bim-360-ideas/bim-360-docs-documents-can-be-shared-with-non-project-m...

 

Employee penny.yu Employee
yesterday
@Anonymous Thank you for your patience. We are actively working on this right now. No specific date to share, but it is in the near term roadmap.

 

Best Regards

Penny Yu

BIM 360 Document management

 

penny_yu
Autodesk

@Anonymous  Thank you for sharing the message. Yes, we are actively working on this. 

 

Best Regards

Penny

budzinauskas
Participant

After already receiving the cost proposal from a reseller, after setting up internal workflows and creating strategies for API integrations, and worst of all after selling the idea to our CEOs we get stuck on this issue!

Our pathetic server solution currently has link sharing to outside parties, However B360 does not. It is unacceptable in this price category of services to miss out on such essential functionality.

jsanders
Advocate

Our company is going to have to switch from BIM 360 Docs to something else, solely because of this feature. Because we can't share a revit file via BIM 360 Docs, the whole platform is absolutely useless. 

Also the price is really too expensive imho.

SeanMTA
Advocate
You can add the personnel to the team project and then share the model with them. They do not need a docs license, they just have to accept the "Access Project" link in the autogenerated email that will go out when you add them to the project. It just like using Sharefile or something else...the recipient doesn't need to pay anything, they just need to have their email associated with the platform via a login.
SGrisez
Contributor
'You can add the personnel to the team project and then share the model with them. They do not need a docs license, they just have to accept the "Access Project" link in the autogenerated email that will go out when you add them to the project. It just like using Sharefile or something else...the recipient doesn't need to pay anything, they just need to have their email associated with the platform via a login.'



So is this new? - This information helps, but it is still a pain to have them need to sign in to an account. It is good to know that they don't have to pay anything. For the longest time I have been under the impression that 2 purchased licenses were required to access anything that was posted to the BIM360 site, one for the uploader and another for a viewer/downloader. According to this post only one is required. The viewer/downloader only needs to login. Is that correct?

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VK
We use VK to deploy digital advertising on sites supported by VK. Ads are based on both VK data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that VK has collected from you. We use the data that we provide to VK to better customize your digital advertising experience and present you with more relevant ads. VK Privacy Policy
Adobe Target
We use Adobe Target to test new features on our sites and customize your experience of these features. To do this, we collect behavioral data while you’re on our sites. This data may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, your IP address or device ID, your Autodesk ID, and others. You may experience a different version of our sites based on feature testing, or view personalized content based on your visitor attributes. Adobe Target Privacy Policy
Google Analytics (Advertising)
We use Google Analytics (Advertising) to deploy digital advertising on sites supported by Google Analytics (Advertising). Ads are based on both Google Analytics (Advertising) data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Google Analytics (Advertising) has collected from you. We use the data that we provide to Google Analytics (Advertising) to better customize your digital advertising experience and present you with more relevant ads. Google Analytics (Advertising) Privacy Policy
Trendkite
We use Trendkite to deploy digital advertising on sites supported by Trendkite. Ads are based on both Trendkite data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Trendkite has collected from you. We use the data that we provide to Trendkite to better customize your digital advertising experience and present you with more relevant ads. Trendkite Privacy Policy
Hotjar
We use Hotjar to deploy digital advertising on sites supported by Hotjar. Ads are based on both Hotjar data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Hotjar has collected from you. We use the data that we provide to Hotjar to better customize your digital advertising experience and present you with more relevant ads. Hotjar Privacy Policy
6 Sense
We use 6 Sense to deploy digital advertising on sites supported by 6 Sense. Ads are based on both 6 Sense data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that 6 Sense has collected from you. We use the data that we provide to 6 Sense to better customize your digital advertising experience and present you with more relevant ads. 6 Sense Privacy Policy
Terminus
We use Terminus to deploy digital advertising on sites supported by Terminus. Ads are based on both Terminus data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Terminus has collected from you. We use the data that we provide to Terminus to better customize your digital advertising experience and present you with more relevant ads. Terminus Privacy Policy
StackAdapt
We use StackAdapt to deploy digital advertising on sites supported by StackAdapt. Ads are based on both StackAdapt data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that StackAdapt has collected from you. We use the data that we provide to StackAdapt to better customize your digital advertising experience and present you with more relevant ads. StackAdapt Privacy Policy
The Trade Desk
We use The Trade Desk to deploy digital advertising on sites supported by The Trade Desk. Ads are based on both The Trade Desk data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that The Trade Desk has collected from you. We use the data that we provide to The Trade Desk to better customize your digital advertising experience and present you with more relevant ads. The Trade Desk Privacy Policy
RollWorks
We use RollWorks to deploy digital advertising on sites supported by RollWorks. Ads are based on both RollWorks data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that RollWorks has collected from you. We use the data that we provide to RollWorks to better customize your digital advertising experience and present you with more relevant ads. RollWorks Privacy Policy

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