Hide files in Vault

[Anonymous]

I can't find options in Vault that can handle lots of files and hide files by categories, oraz file extension.

What i'm looking for is and option to hide files in Vault App like vizualization files. 

Now it is possible only for dwf/dwfx generated by Job Procesor, but with 2018 Vault version we have ability to export more formats - PDF, DXF, IGS, STP ...

User filter isn't an option since it limits list of files displayed to a number configured by paging setup on ADNS. 

[ihayesjr]

What is the purpose or reason you are hiding these other file types? If you do not want users to see them, you can set a category with a lifecycle state that removes the Read permission for users who shouldn't see them. DWF and DWFx files are considered visualization files which are hidden from the grid view but can be seen in the View in Window and Preview pane of the parent file.

[Anonymous]

The design in our case is being made within Inventor.

But for production purposes, we export every file to other CAD formats. 

I can change visibility of that files for designers by lifecycle, but sometimes designer wants to look in to exported DXF from sheet metals or other formats. Only for verification. 

As far as there is need for downloading that files, designers must have access to the files. 

[ihayesjr]

But if you are hiding the files then they have to manually show the hidden files every time they need to see these files. Constantly hiding and unhiding files will lead to users to showing the hidden files all of the time and that defeats your request.

[Anonymous]

The case is that i can't hide file types as a user, because indexing on server is set to 100 files. 

If I try to increase limit on server - performance is low.

I just was thinking of other options.

[ihayesjr]

You can hide files by using Custom Views and setting the filter option.

[Anonymous]

Yes I can, 

but as far as I want to filter files with Custom View, Vault is making it as search for files without specified file extensions.

I have 490 objects in folder. After filtering its 442. So Vault is paging search. 

[ihayesjr]

In this folder, without the Custom View applied, you should still be paging for all of the 490 objects, 100 objects at a time.

[Anonymous]

And without custom view it shows 490 objects, but if I want filter file types I can't. 

[ihayesjr]

You can't what? Show that there are 490 objects but only show 442? The custom view is doing exactly what you are asking for in your original post.

[Anonymous]

For me, there is a little difference in showing 490 files or 442 files with 4 clicks needed.

I can show hidden files and then i have 800+ objects.

Now you understand what's the problem?

[ihayesjr]

So the Custom View will solve your problem if you didn't have to page?

[Anonymous]

Yeah, is this is even possible?

[ihayesjr]

No, that is not currently possible. I recommend that your rewrite your idea around the paging and not the filtering.

[YounesYammouri]

@Anonymous  Another option you can look at as of now is the following.

hidden files is based on the system property Hidden. This is not hard-coded for visualization files only.

leveraging Vault API and customization you can set the property system Hidden to "True" for files like DXF, IGS and STP during the check in of those format to Vault (I assume you are using a custom job to create those format). 

Is this helpful?

Younes

[Anonymous]

Thank you @YounesYammouri. 

Yeah it is coded to a Custom Job. 

I going to make some changes to code in this situation. 

[YounesYammouri]

@Anonymous , just curious whether you applied the suggested solution above with setting the property Hidden to True in your environment?

is this working for you now and the users you do support?