Since your original question has been answered, and you accepted a solution, for the benefit of the forums please start a new thread in the future.
Please make sure you are also using the correct terminology. There are Template files (Arch, Structural, etc.). With these Template files (RTE) you then start new Revit Project RVT) files. Do NOT work in Template files, only in Project files.
With grids and levels from linked files, this is where have Workshared files really helps. And Levels and Grids should be on the "Shared Levels and Grids" workset. This allows users to turn off all levels and grids from the linked model in ALL views as opposed to turning them off in each view. In the Manage Links tool at the bottom left-hand side of the dialog box is a button to manage worksets. Click on that to turn off the grids and levels from the linked model(s).
As for the grids, it is best to determine who is in charge of the grids. Is the architect in charge, or the structural engineer? The grids are then modeled in that discipline project and then when linked inth other projects, is when the Copy Monitor process used. Only after you Copy and Monitor grids from one model to another is then how you can control the extents. Once again, making sure everything is on the Shared Levels and Grids workset.
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