Renumber sheets automatically and then back to old (dealing with Construction cloud Plangrid issue)

[HVAC-Novice]

This is a long shot and more of a Autodesk Construction cloud problem. But to resolve their issue, I was wondering if there is an easy way to change the sheet number in Revit 2023 and then back to the old? Like add a version number to the sheet number or so? 

the problem I have (and the Construction Cloud support only acknowledged the problem, but didn't provide a solution). "Issues" are little dots that include pictures and notes etc.:

- when I upload a sheetset to construction cloud and add "issues", those issues show up on a new sheetset on sheets that have the same name and number 

- one problem is, the old "issue" will be at the original location. So if I re-arranged the sheet, the "issue" will be at the wrong location

- in addition, a new sheetset already has "issues" resolved. So I don't want to show it and should only get new "issues".

The only solution (per Autodesk useless support) is to renumber the sheets in Revit before publishing. This is highly impractical since I don't want to manually re-number all my sheets just for uploading a PDF and after creating the PDF number back to what I actually wanted. So my question is there a somewhat automated way to do that? 

I found out I can manually re-number sheets on their website when uploading the PDF to construction cloud. Like A210 will be 211 etc. But then I also would have to add "1" again for a newer review set. So that is a lot of manual work and i have to keep track of re-numbering for multiple sheetsets. 

[amy]

I don't have a quick way to renumber but maybe do a save as then your original would still have the same page #'s and old the copied version would need to change the page #'s. Not a great solution but perhaps better

[mhiserZFHXS]

Maybe create a separate sheet parameter? Then you can just toggle back and forth between the two.

[ToanDN]

Create a temporary sheet number parameter, and a sheet number holder parameter with value from your publish set. Use a dynamo script to writing value among them to get what you need, before and after publish.

[HVAC-Novice]

Thanks for all the responses. I also would need to automate the adding of "1" or something similar so that I still know sheet "A 121" actually is "A120" and for the first sheetset it needs to add "1", then "2"etc. During a design I may have 3-4 review sets. So sheet A 120, will become A 121, then A122, then A123 etc. 

I'll see how much annoyed I will be manually renaming them when uploading to Construction cloud. 

[amy]

Maybe you could edit the sheet number label to include the revision number A200-1. Add the - as a suffix to the sheet number and add current revision as another parameter

[HVAC-Novice]

Thanks. I tried that, but I'm stuck with making it actually work. I created a shared text parameter called "SHARED REVISION"

in the family it looks OK:

In the title lock I made this shared parameter a type parameter:

In my project I tied that type parameter to a global text parameter and expected it to work:

Some research made me create a project parameter out of that shared parameter:

I also came across this video that said to also tie it to "Project information" since that will turn it into a type (even if it says instance). 

I tried various iteration of the above, but it doesn't work to actually show the Revision text. i also created a standalone label with just the Revision parameter. When I click the titleblock in my project, it shows the question mark where the parameter should show up (like in the video).

So somewhere I'm going wrong here or I'm missing some step.

[amy]

Do you use the revit revisions that come with the program? I think it would be easier than trying to add a new parameter. This way you can use current revision and it should fill in. In the second screen shot I have the revision that I am currently on which is 0 - Issued for Permit and at the bottom sheet number it's filled in with S5-0. When on each sheet you click the revisions on sheet in the properties and check the revision(s) you want included, the sheet number should include the newest (most recent ) revision number 

Does it work now?

[HVAC-Novice]

i usually use Revisions only for constructions (CBs etc.), but could use them for design. I have a revision table on the sheet (s. below) But I think whatever letter or number would indicate a revision, has to be part of the sheet number tag since A-desk Construction cloud reads that field to assign their own sheetnumber. I don't know how Construction Cloud exactly finds what the sheet number is, i assume it uses some sort of algorithm to "see" what looks like a sheet number. There is no option to tell it where to look. So a separate field likely won't work. that's why the idea to include it in the label with the sheet number sounds like a good idea that could trick Construction Cloud into reading the Revision text as part of the sheet number.

In my above attempt I'm actually not sure why a project parameter has to be created. i have yes/no parameters that control visibility on the sheet tied to global parameters and those didn't require such effort. But creating the project parameter (based on the shared Revision parameter) is something I read has to be done. But it could be wrong. Maybe text parameters are just much different from simple yes/no when it comes to being controlled by global parameter. 

Edit: I just played a bit with Revisions and created a label that shows the Revision number etc. So maybe that can be exploited to be added to the sheet number. BUT: it appears I have to manually select for each sheet which Revision to show. The only way to make it easier seem to be to select all sheets and then make the setting. 

I was hoping I could make it so that it automatically shows the most recent revision on every sheet. But this doesn't seem to be the case. 

[HVAC-Novice]

I added the hard-coded Revision number parameter to the sheet number label on the titleblock. This is how it looks in the project (5 is the revision number):

Then I created a PDF and uploaded to Construction Cloud. The good news is, there it reads the Revision number as part of the sheet number and creates a sheet number with that number added. the sheet-thumbnail is what it reads, the sheetnumber what it creates. and it also didn't show the "issues" and the now differently numbered sheets

To use this the workflow would have to be that I select all sheets, and select which Revision to show (it shows the most recent number if you select multiple). But as soon as i have an actual revision (added by revision cloud) it always shows that revision number in the sheet number . Since i only want to show that in the sheet number when I upload to construction cloud, this won't work since for all other purposes I only want to show the regular sheet number. 

Here it shows that one Revision i actually have a revision cloud for. it can't be turned off for that one sheet and for that sheet with the cloud, the sheet number also will show the added revision number.

So now I think my original idea with a newly created parameter would be better since it doesn't mess with my Revisions. Can someone tell me where the flaw is in my above process with linking my "SHARED REVISION" parameter? 

[HVAC-Novice · Accepted solution]

OK, I traced my steps from other text parameters in my titleblock and found out how it works.  

That shared parameter does not need to be in the titleblock family (only needs to be added to the LABEL). No global parameter is needed.

In the project You make that shared parameter a project parameter and assign it to "Project information". It does not need to be assigned to "Sheets". 

in "Project information" you then set whatever Revision this is

and it shows up:

Maybe someone can explain why, but text seems to be different. For yes/no and angles, I was able to use Global parameters (like I showed above), but text doesn't seem to work. It seems text for some reason behaves different in a title block. 

Thanks to everyone how chimed in. You all gave me some good ideas and exercised my brain 🙂

[HVAC-Novice · Accepted solution]

I figured it out and it has nothing to do with Revit. But I wanted to share it anyway in case someone has the same issue with "issues". I don't know if it is a new feature, or I just didn't see it back then. There is an option to edit the sheet numbers when uploading to ACC. 

That way one can easily have different sheet numbers for each set. That way the issues added to a sheet don't show in the same sheet over and over (since it now is a new sheet number with the suffix added.