Checking in out of date versions

[Anonymous]

Hello, me and my co-workers are having a really annoying issue. We are using Vault 2014 basic and what is happening is that one of us will be working on an assembly and give it to another to detail, somewhere in this transfer files get overwritten and old versions get used instead of the new versions. Any tips on how to keep this from happening would be great. Thanks! Zach

[cbenner]

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@Anonymous wrote:

Hello, me and my co-workers are having a really annoying issue. We are using Vault 2014 basic and what is happening is that one of us will be working on an assembly and give it to another to detail, somewhere in this transfer files get overwritten and old versions get used instead of the new versions. Any tips on how to keep this from happening would be great. Thanks! Zach

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We would need a step by step description of your exact workflow, somewhere in there is a step that is not being handled right by someone, I suspect.

[Anonymous]

Thanks for your quick response

Our usual work flow is one of the higher up engineers will get a job and design it. Next it would come to me or the other engineer and we would just take his models and make detail prints. What i think is happening is that there are old versions on our hard drives and they are somehow overwritting the up to date version. Thanks! Zach

[swalton]

Are you getting the latest version of the design, including idw/dwg files from Vault, using the Vault Client without opening the files in IV, before you start your detailing?  Make sure you answer any prompts about overwriting local copies correctly.

Basically, you want to destroy any local copies on disk or in RAM of the work before you start detailing.

[Anonymous]

Yeah i think that is what we were doing wrong I think every once in a while someone would hit the wrong button on the prompt and it would use a old version from our hard drive, but the solution that we thought of is we are just going to keep our hard drives clean of any inventor files unless we are working on them directly. Thanks! Zach

[cbenner · Accepted solution]

One thing Vault takes is a lot of discipline to make sure you are opening the correct versions of things.  I would suggest something like:  Engineer who does the design work checks the design into the Vault, then detailer uses Open From Vault.  As @swalton said, pay close attention to the prompts at that point if there is a chance of any old versions being stored locally.