How to Restrict Users to Change a Geometric Data and Let Users Change non-Geometric Data?

[metehan.hanedanUDG8C]

Hello,

In our project, we work with different companies which have access to our Revit models as viewers. But we would like to give them permision to just input data to spesific parameters. Is there a way to let users change non-geometric data but restrict users to change geometric data?

[metehan.hanedanUDG8C]

Hello,

In our project, we work with different companies which have access to our Revit models as viewers. But we would like to give them permision to just input data to spesific parameters. Is there a way to let users change non-geometric data but restrict users to change geometric data?

[vitorbortoncello]

Maybe with user keynotes...

[vitorbortoncello]

Maybe with user keynotes...

[handjonathan]

Hi @metehan.hanedanUDG8C 

Thanks a lot for posting your question to the forums!   Has the solution suggested by @vitorbortoncello helped with your issue?
 
We look forward to hearing back from you with more information so we can help you as a community! 

[handjonathan]

Hi @metehan.hanedanUDG8C 

Thanks a lot for posting your question to the forums!   Has the solution suggested by @vitorbortoncello helped with your issue?
 
We look forward to hearing back from you with more information so we can help you as a community! 

[SteveKStafford · Accepted solution]

Late reply... short answer, no. In Revit if you have access to the model then you have access to all of the model. It does not provide a way to restrict user access to specific functions.

If you have people that need to provide information that applies to model elements then you could create schedules using IDEATE BIM Link. This allows you to create a bi-directional relationship with Revit elements and external data via Excel spreadsheets. The only data that can be exchanged is information that is not derived automatically by internal process/calculations. For example, your external users could supply room number or name but not the area of a room. They could input a Required Area value since that is not determined by Revit.

Another example is door hardware information or specifications. As long as the value is not automatically determined by model relationships it can be provided externally. You can't use the external source to define which room(s) the door relates to (from/to) because that is determined by its location in the model and the rooms on either side of it.

[SteveKStafford · Accepted solution]

Late reply... short answer, no. In Revit if you have access to the model then you have access to all of the model. It does not provide a way to restrict user access to specific functions.

If you have people that need to provide information that applies to model elements then you could create schedules using IDEATE BIM Link. This allows you to create a bi-directional relationship with Revit elements and external data via Excel spreadsheets. The only data that can be exchanged is information that is not derived automatically by internal process/calculations. For example, your external users could supply room number or name but not the area of a room. They could input a Required Area value since that is not determined by Revit.

Another example is door hardware information or specifications. As long as the value is not automatically determined by model relationships it can be provided externally. You can't use the external source to define which room(s) the door relates to (from/to) because that is determined by its location in the model and the rooms on either side of it.

[metehan.hanedanUDG8C]

Unfortunately, this does not solve the problem we are facing.

[metehan.hanedanUDG8C]

Unfortunately, this does not solve the problem we are facing.

[metehan.hanedanUDG8C]

This does answer my question yet does not solve my case perfectly. Thanks to what you suggest got us a way to implement this workflow. I will accept this as solution. Thanks!

[metehan.hanedanUDG8C]

This does answer my question yet does not solve my case perfectly. Thanks to what you suggest got us a way to implement this workflow. I will accept this as solution. Thanks!

[apjones]

The only thing I can think of that might work for you is using worksets.  You can place your geometry and modeled elements that you don't want changed on selected work sets and keep them checked out when the other team has access to the model.  

This would require careful coordination on the part of your design team to ensure that your team can access what they need.

This will likely divorce the ability of the other team from adding data to the modeled elements, but they could place design info in the model in plain text or possibly other ways.... 

Just kinda shooting from the hip, so to speak.

[apjones]

The only thing I can think of that might work for you is using worksets.  You can place your geometry and modeled elements that you don't want changed on selected work sets and keep them checked out when the other team has access to the model.  

This would require careful coordination on the part of your design team to ensure that your team can access what they need.

This will likely divorce the ability of the other team from adding data to the modeled elements, but they could place design info in the model in plain text or possibly other ways.... 

Just kinda shooting from the hip, so to speak.

[metehan.hanedanUDG8C]

Hey!

Thansk for suggestion.

One of our first attempt was using the worksets. Unfortunately, like you said, even though you reach a model element through non-geometrical way, you had to have a permision to that workset. In short we cannot use worksets to restrict users to change a geometric data while letting them change non-geometric data.

That is why we are using Revit element ID based tables and Dynamo to do the process. We are still open any other ideas. 

[metehan.hanedanUDG8C]

Hey!

Thansk for suggestion.

One of our first attempt was using the worksets. Unfortunately, like you said, even though you reach a model element through non-geometrical way, you had to have a permision to that workset. In short we cannot use worksets to restrict users to change a geometric data while letting them change non-geometric data.

That is why we are using Revit element ID based tables and Dynamo to do the process. We are still open any other ideas.