Multiple Instances of Linked file Schedule

[andresmontemayor]

I have a multi-family project consisting of 30 units from which 6 of those are typical units.

Each of those 6 units are modeled as links and inserted to a host model where the shell is modeled (if the shell is modeled in the units links, they do not join and renders appear messy). This makes me have doors in the links and doors in the host.

Let's say Unit Type A is apartment 101, 102 and 103. This unit has door marked 2,3, and 4 in the link and door marked 1 in the host.

When I create my Door Schedule, I can't seem able to organize it in a way that I can show the difference of doors between apartment 101 and 102 since door 2 is the same in both.

What I have done is create a combined parameter with RVT Link: Name and Door Mark, giving me a parameter looking like 101-2, 101-3,101-4, then 102-2, 102-3, 102-4. But my doors marked 1 are part of the host so they don't have the parameter RVT Link: Name. What I did afterwards was create a room with the number being the same as the RVT Link: Name and actually created a combined parameter showing RVT Link: Name, To Room Number, and Door Mark so the doors that are from links will show the RVT Link: Name, empty Room Number and Door Mark while doors from host will show empty RVT Link: Name, Room Number and Door Mark. The issue with this is that I cannot sort combined parameter so I have all the doors from links at the top and all the doors from host at the bottom instead of showing them by unit.

I know the easiest way would be to do a door schedule by door type but the project manager wants to see all the doors so it has do be done by instance. Additionally, this will also be an issue when we have a mirrored unit which will require to have different hardware so the type schedule won't work either.

Is there any way this can be done?

Thanks!

[Corsten.Au]

Simple solution is to use Shared Parameters...Its there cause of situations like these.

you wont struggle at all if you implement shared parameters..

learn it here.

https://forums.autodesk.com/t5/revit-architecture-forum/what-is-shared-parameters-and-how-to-use-it/...

https://knowledge.autodesk.com/support/revit-products/learn-explore/caas/CloudHelp/cloudhelp/2015/EN...

Cheers!

[andresmontemayor]

Hello Ganesh,

Thanks for your reply! I actually work with shared parameters a lot but this is not a case where they work.

The reason for this is that I would create a shared parameter for the doors in the link (as well as the host) but they are still part of the same link so that shared parameter is still going to be the same for the apartments 101, 102, 103.

Or am I missing something else?

[Corsten.Au]

Hi

I think you have all the parameters and schedule ready...

have you named each link with its Unit number ( Instance name )

This will help you segregate elements..

Ex Door - Door # - Door Type Tag - Link instance name ( UNIT # 101 ), Link File Name ( Unit Type 1 )

and in Door Schedule add Link name and link file name

Link File name is " Unit Type 1 "

In this example Linkname is " UNIT # 101"

And the Door schedule Sorted by " Link Name " unit # would look like this..

you can format it the way you want, hiding the heading, optimising door type mark and mark.. etc.

[andresmontemayor]

Hello Ganesh,

I do have that but additional to that, I have doors in the host model. For example, the bedroom, kitchen, and bathroom doors are in the link but the entry and balcony doors are in the host model.

So the doors in the host model don't have the parameters you are highlighting.

[ToanDN · Accepted solution]

Create two schedules for each unit:

- schedule #1 shows linked doors, filtered by link instance name

- schedule #2 shows host doors, filtered by any means that suites

Format the schedules so only one has Title and Headers rows then stack them up.

[andresmontemayor]

That doesn't work since I need the doors to be sorted by Apartment Unit not by link/host.

If I do that, I will have all the interior doors at the top and all the exterior doors at the bottom rather than having all the doors of unit 101 together, then the doors for 102, etc.

[ToanDN]

What I meant was  stacking them manually like this:

Schedule for host doors for APT 1

Schedule for linked doors for APT 1

Schedule for host doors for APT 2

Schedule for linked doors for APT 2

...

[andresmontemayor]

Hi,

That could be a solution but considering I have 30 units and the project manager wants to show all, I would end up with 60 schedules only for doors.

Then when I get to other schedules such as finishes I would get another 60 schedules and so on, making it quite messy as I keep adding 60 schedules for everything that is in the link and host.

I am trying to figure out how other offices handle hospitality/multi-family projects and I would hope they don't do something like this..? Hopefully? haha..

[Corsten.Au]

Hi..
Do you know how to split one schedule in two parts when it’s dragged on the sheet ??
Not by creating two different schedule but splitting it graphically on sheet?

[ToanDN]

---

@Corsten.Au wrote:
Hi..
Do you know how to split one schedule in two parts when it’s dragged on the sheet ??
Not by creating two different schedule but splitting it graphically on sheet?

---

That is a good idea.  A linked schedule and a host schedule, split them per Apartments and arrange on Sheet(s).

[Corsten.Au]

There you go..

[Corsten.Au · Accepted solution]

You can split one schedule in more than 2 parts. Ex 10 parts. And move those part individually on the sheet. Some other schedule can stack in the spaces in between.. cheers

[Corsten.Au]

To really simplify the schedule you may try this.
If some part of door schedule is repetitive .. then you can create a “ image “ of that bit of piece.. insert that image in the column..
that image won’t show in schedule it will show just a name of that image..
But once you drag that schedule on the sheet.. the image will show up..

[andresmontemayor]

That actually sounds like a better solution but still would be a bit cumbersome... Considering every time we add or remove doors we would have rearrange the sheet.

Additionally, I believe once you break the schedule, you can't make it back into one column (have they changed this in newer versions?) so we usually avoid splitting the schedules but I guess we could make an exception for this case if it were to work.

I believe this could work out even though it might be a bit of work and rework in the future but it's the best I've seen so far. Thanks!! I'll test it out and see if there's any issues with it.

I don't understand the image parameter you're talking about though. You mean to insert an image with the information instead of text parameters?

We've used the image parameter for when we want to keep a blank space for legends/filled regions/etc.

[Corsten.Au]

Hi
Once you split the schedule you can merge it back.
It’s bit of skills just like the moving title blocks for views. Once you get a hang of it , you will actually like schedule much more..
You can drag a dot at the bottom one part of schedule and add more rows or reduce it and it gets adjusted in next part automatically...
Merging two parts is done by dragging one part to overlap on another and two parts merges...
Master that skill and you will master the schedule ..
Cheers.
Best luck ..

[andresmontemayor]

Hi,

Thanks. I actually do know about the dot, what I meant is that if right now I have three doors in every section of the schedule and then I add a door to every unit.... I would have to move the dot 30 times to make all of them 4 rows instead of 3.

Even so, this is the closest I've found to a reliable solution.

I did not know about dragging the sections on top of each other to merge them back and it's great to know that!

[ToanDN]

Now think bout it you only need ONE schedule for doors of each identical link because you can place multiple instances of a schedule on a sheet.  Save splitting job by a half.

[andresmontemayor]

I know.

This would be ideal but the project manager wants to see ALL doors.

I have suggested to have it by type or by unit and until we find how to show all of them, it's how we have it.

[Corsten.Au]

Project Managers will keep changing their mind.. ( Change is the only Constant )

best way is to keep options ready.. keep those schedule duplicated , copied..

and compare and decide..

Best way in Revit is usually keeping default settings, not too much of customisation 

so that any new person can understand it easily..

Revit setting up is reverse.... set the expectation of final presentation and work backwards...

Ex :

Sheet size

View Scale

text height ( minimum , maximum)

and then see if schedule even fits that page or need more than

one sheet...