Assigning families to spaces for maintenance

[olivier_calkoenM2NCJ]

I work for a housing corporation.

We maintain a single Revit model for a building that contains multiple apartments. For maintenance purposes, we would like to be able to associate building elements (families) with the apartment they belong to.

For example, if a door needs to be replaced, we want to be able to identify that specific door in the model and know which apartment it is part of.

Ideally, I would like to avoid adding a unique apartment ID parameter to every individual door (or other elements). Is it possible to instead assign an apartment ID to a Space (or Room), and have elements such as doors inherit or reference that apartment information based on the Space/Room they are located in? And how might I approach this for elements which cannot be added / placed within the space/room? 

Additionally, this apartment information needs to be available in an IFC export.

Any suggestions or best practices for handling this workflow are very welcome.

[ToanDN]

Most families can be associated with a room/space if they are inside that room/space.  Families not inside the room/space (e.g. signages) can be associated by turning on room location grip in the family.  Doors and windows can be associated with a room/space by assign From: Room or To: Room value in the schedule. 

To the export to IFC question, create a family category schedule, add room/space information to the schedule, and this setting:

[olivier_calkoenM2NCJ]

Thank you, 

The doubt that I have is that it might be mistake prone to not just add the apartment ID number to only some elements. 

maybe better to require all elements to have the given apartment ID 

[hmunsell]

Not sure this will do what you want, but have you looked into Embedded Schedules?

• https://help.autodesk.com/view/RVT/2025/ENU/?guid=GUID-1A5F1E56-993B-42F8-8255-A827E7D03E0B

[olivier_calkoenM2NCJ]

I will have a look, 

I think for now we will continue to ask for the information to be added to each family. 

Thank you 

[ToanDN]

You can manually add Apartment ID to each family but it requires a lot more QAQC (i.e. if someone moved families from one space to another).  A hybrid approach is using Dynamo to update families' Apartment ID based on their actual location (space) Apartment ID.