Logging in with alternate credentials for check ins

[peter.rewinskiP3KTC]

So this is probably a silly question, but our company had an external designer working for/with us who is no longer employed. We were collaborating with Inventor and Vault 2023. So this external designer has about 65 files checked out, which I need their updates. If we have that user's login credentials can I just log in on my end and complete the work? I know the obvious answer is to get the external people to finish the job properly- but we have asked and they refuse without additional payment (different discussion for another day).

Can I just cut these guys out and log in with the credentials the external designer was using, and check in the files with retaining the updates? I have had to remove locks and force check ins from them before, would like to avoid that.

[peter.rewinskiP3KTC]

So this is probably a silly question, but our company had an external designer working for/with us who is no longer employed. We were collaborating with Inventor and Vault 2023. So this external designer has about 65 files checked out, which I need their updates. If we have that user's login credentials can I just log in on my end and complete the work? I know the obvious answer is to get the external people to finish the job properly- but we have asked and they refuse without additional payment (different discussion for another day).

Can I just cut these guys out and log in with the credentials the external designer was using, and check in the files with retaining the updates? I have had to remove locks and force check ins from them before, would like to avoid that.

[swalton · Accepted solution]

Where are the working copies of the files stored?

Remember that Vault is normally configured to store files on a file server and move them to a local directory on the user's workstation to edit them.  The server will not have copies of the working files at any time.

If they are on a company-owned machine that you have access to, then sure you can log into that machine as the Contractor user and then log into Vault as that user and check stuff in.

If the working files are stored on the Contractor's machine, you won't have access to them until the dispute is settled.  You can still log into Vault with the Contractor's user, but since you don't actually have the working files, you will have to do the work all over again.  In this case, it may be better to just "Undo Reservation" as a Vault Admin and check out the files to a current worker.

Depending on the cash value of recreating the work, it may be better to come to terms with the Contractor, or hire a lawyer to resolve the dispute.  How does the contract define your Company's rights to the Contractor's work-in-progress?

[swalton · Accepted solution]

Where are the working copies of the files stored?

Remember that Vault is normally configured to store files on a file server and move them to a local directory on the user's workstation to edit them.  The server will not have copies of the working files at any time.

If they are on a company-owned machine that you have access to, then sure you can log into that machine as the Contractor user and then log into Vault as that user and check stuff in.

If the working files are stored on the Contractor's machine, you won't have access to them until the dispute is settled.  You can still log into Vault with the Contractor's user, but since you don't actually have the working files, you will have to do the work all over again.  In this case, it may be better to just "Undo Reservation" as a Vault Admin and check out the files to a current worker.

Depending on the cash value of recreating the work, it may be better to come to terms with the Contractor, or hire a lawyer to resolve the dispute.  How does the contract define your Company's rights to the Contractor's work-in-progress?

[CGBenner]

@peter.rewinskiP3KTC 

Did the information provided by @swalton answer your question? If so, please use Accept Solution so that others may find this in the future. Thank you very much!

[CGBenner]

@peter.rewinskiP3KTC 

Did the information provided by @swalton answer your question? If so, please use Accept Solution so that others may find this in the future. Thank you very much!