BIM360 Docs - Archive Project

[michael_ring]

Hi,

we would like to have a possibility to "archive" our data at the end of a project. We do not see the necessary that the data stays in the Autodesk cloud; we would like to have a possibility to save all data in-house ("CD in a safe") in a neutral format for future documentation - and clean the information in BIM360Docs.

Do you have any ideas. Does Docs has the ability?

How are you handling your data after the end of the project?

Michael

[Anonymous]

More naturally, it would be expected to migrate to BIM360 Ops, ideally to the end-user's or owner's account in BIM360 Ops as a digital data handover. However, for the sake of practicality and control I agree with the author of this Idea, there must be an option to say download the entire folder structure (with all possible hyperlinks) to a repository as a local archieve to be handed over. 

[michael_ring]

Hi asafaryan,

I agree! We need (i) a digital download for documenting the hand-over and (ii) to move to Ops for operation.

But then we have to have a clear hand-over strategy, since not all project data will be needed for operation and we need a defined 'clean-up'

[Chad-Smith]

When I talk to my customers regarding BIM 360, they almost always ask about local archiving. And this one point becomes a significant factor in their decision whether to adopt BIM 360.

There are a few reasons for this:

1. Backups - It is drilled into most people and companies that you should have a second, and offsite, backup schedule in place.
   No-one cares about how good a cloud provider states their data protection is, having a second backed up copy somewhere puts a lot of nerves at ease. Since this data is cloud-hosted, then we need an easy means to (at least) perform daily local backups.
2. Archiving - As has been mentioned by the OP, at the end of the project the data needs to be archived locally. The longer the data sits on a cloud-hosted environment, the greater the chance of a data breach and loss.
   I'll also mention the situations where the data is part of a joint venture. In this case, BIM 360 could be used for just this one project. This means at the end of the project there are no more projects following to justify an ongoing 'maintenance' licensing just to keep the archive 'alive'. Unless Autodesk wants to provide ongoing archived data access for free? Autodesk shouldn't be able to keep project data hostage.
3. Legal & Compliance - There are other reasons where selected data needs to be downloaded for use in legal and compliance situations. Maybe such as a construction or design dispute. In this case, the data and information may need to be bundled with other documentation, and therefore cannot be left on the cloud.
4. Handover - Not all projects will have an online handover process, such as through to Ops. Therefore through an 'archiving' process the data can be downloaded and handed over to the owner.

These are the situations I have come across, but I'm sure there would be others.

We understand that Autodesk would love to have the data on BIM 360 stored indefinitely with ongoing maintenance costs, but the reality is that this point alone will stop companies from adopting it in the first place.

[Anonymous]

Please support this request, it is essential that we can extract the project data from BIM 360 to keep records for archive project requirements this could be require in a situation for liability or dispute in the future and the data needs to be accessed and backed up maintaining the original GUI association of issues checklists images comments etc.  

We also need to share data across platforms to sharepoint, onedrive, or other project CDE, etc

[Anonymous]

Veyr well explained @Chad-Smith , I'm voting to move this forward as we are experiencing the exact same demands from our clients in North America.

Let's make it happen 

[fhohnen]

Pretty much every party in a project supply chain will want / need to keep records of what they have done via the system for disaster recovery, record keeping purposes, legal discovery or due to insurance requirements. Most CDEs I have encountered provide some sort of mechanism to extract / save relevant records either on a disk, or to a remote server via a web service, and for us, this is a key factor in deciding which system we use for this purpose.
The mechanism should ideally be:
- continuous (backups to another storage location at intervals, or continuous)
- comprehensive
- low maintenance

- in an open format

[Anonymous]

Is anyone from AutoDesk actually going to respond to this... or?

We need archiving from Bim360, especially field, being that you cannot select more than abut 90 pictures to download at a time before the site crashes and reloads to the very top of the photos section. Our jobs have THOUSANDS of photos, as I am sure is the norm for others.

We need answers.

[Anonymous]

Agreed with the above - need ability to export files after closeout for legal purposes/follow-up/etc.

[liz_west]

Agreed - we're currently looking at using BIM360docs to store all handover / as built info at the end of a project, especially projects where the Project CDE is a different platform and hosted by others, but the ability to download and store on our own servers as well is necessary as a backup, and to allow access by occasional internal users who won't have a BIM360 license

[Anonymous]

Agreed - we need a way to automate archiving projects back to our network on a regular basis.

[chez.fabietti]

Will Autodesk implement a BIM360 Closeout process?

[Miguel.Granja]

Nothing has been updated from Autodesk other than it's under review, for the past 2 years? and nothing?

Is there even an external app or some external solution that can be used to achieve what users are asking?

[rgowen]

Our organization is also wondering the same thing. Is there a work around for this issue?