Audit / Track who Moved File / Folder

[johannes.bauer]

Description:

Customer has a defined folder structure with naming and numbering convention and files and folders are propertly organized

Challenge:

If users want are not following the correct process they move files around to wrong folders and even to the root folder within Vault.

The Admin needs then to move those files back and remind the users to follow the process, but some times this is not enough.

Proposal:

Track / Audit who moved files the last time from what folder to what folder and make that visible for the admin in the details tab.

[kennyj]

I think there should be an option to track file moves within Vault. It is not uncommon to have a "where did that file come from?" question when you have multiple users working within a project area. We can turn off delete controls to some users, but they still need a place to move their "To be Deleted" files for approval - it would be great to know who thought a file should be deleted without having to develop a folder structure for each user. I also am trouble shooting a project that is not following the established file structure - I cannot tell who placed the wrong files in their current locations, and it is only because I know where the file was originally that I am able to rule out the person who last check-in the file as the mover. Please vote to have an option to turn on comments or tracking of files when they are moved in Vault. Thank you, Kenny

[catot]

I agree, this would be very useful. I suggest to implement something like a property called "Path (Historical)", which then could be visible in the History-view by default.

[Anonymous]

Creating a path historical property would be an interesting solution for folder tracking.

Could another solution for files be to create a new file version in vault for each "move" operation?

This new version would have an automatic comment containing the old file path, and the version would be created by the vault user who moved the file. 

[RStancescu]

I would really like to see this functionality implemented in Vault. 

Radu

[paulo_figueiredo_wsp]

Admin community welcomes this feature.