Control What Views Revit Links Are Visible In

[Anonymous]

I found the following in Autodesk Revit manual:

"Control the visibility of linked models and nested linked models in the host model.

You can control the following:

• whether linked models and nested models display in the host model overall
• whether linked models and nested models display in specific views of the host model"

Here is the link for the above reference

I would like to know how to do either of these bullet points.  It says you can do it, but has no more instruction on how to do it.  It just goes into how to control the visibility graphics for linked models which is not what I want.

This is my situation:  I am an architect and I get my sheets and model to about 80% to 90% done by the time my consultants are to a point where I can start linking their models in.  This means a lot of my sheets have been neatly setup and finished.  There are only a couple views where I may want consultant models to show up (ceiling plans, sections, etc.) but in the majority of the views I don't want to run the risk of muddying my finished sheets.  So in general, when I load in a consultant's model I'm really only doing it for the sake of a handful of sheets, and for coordination.  So ideally the process would look something like this:  Upon loading the model I could select something that says not to display the links by default.  Then I could go to the views where I want the links to show and make them visible in the VG settings.  As I understand it now, I have to go into all my view's VG settings and do the opposite.  This is quite a process.  we are talking hundreds of views, when I only want the links in about 20 views.

[loboarch]

That topic is a top level landing topic. There is additional information in the links below or in the table of content on the left. Sometimes it is easier to see the table of contents directly in online help (Autodesk Knowledge Network only shows a partial table of contents).

Here is a link to the most recent (you were looking at help for 2016 Revit) version of this landing page directly in the help.

http://help.autodesk.com/view/RVT/2019/ENU/?guid=GUID-EF55F884-91E4-44DB-9702-97A8D213A279

The Visibility/Graphics overrides dialog for each view controls the links (parent and nested) that are visible in the view.Just "uncheck" the ones you don't want to see.

http://help.autodesk.com/view/RVT/2019/ENU/?guid=GUID-EB571589-C335-4525-A8BE-CF1A2493B2F5 

You can make a view filter with the settings you need and apply it to multiple views.

[Anonymous]

@loboarch Thanks for the reply.  I did know about the VG settings for each view already, I was hoping there was a better way.  It's going to take forever to do that in each view I don't want the model in.

[loboarch]

View Template with the links turned off. You may be able to do things a little more quickly by applying a template rather than going into each view individually.

[Anonymous]

@loboarch I thought about that but the view templates control so many other settings that vary between all my different views.

The other annoying part is that I currently have Electrical and Structural links that need to be turned off in about 100 views, so if I take the time now to go into each view and shut them off, I will have to again go through all these views again when I finally get my Mechanical and Plumbing models linked in.  

So frustrating that this can't be controlled more efficiently!

[Anonymous]

Setup dummy models in your template that have everything setup for your view templates.....then just reload from when you get the actual models.  That way all of your settings will remain.  If you remove a model and link in a new one, then all your settings are gone.

[loboarch · Accepted solution]

The template dialog has an "include" column in it. You could just include only visibility settings for links and apply to a bunch of views, it would leave everything else alone.

[Anonymous]

@loboarch Thanks, been using Revit for over a decade and have never played with that checkbox in the templates!  That should work.

[Anonymous]

@Anonymous Great idea!

[RobDraw]

You can also apply view templates in a view schedule. A bit easier than opening views and applying them.

[csmith.pnd]

For future forum readers:

This view template can be mass applied in the Project Browser with Ctrl and Shift clicks using the following from Autodesk.

Apply the appropriate view template to corresponding views in the host model:

1. In the Project Browser, select all views to which you want to apply a view template.

   For example, to apply a plan view template, select all plan views in the Project Browser.

2. Right-click, and select Apply View Template from the context menu.
3. Select the view template from the list, and click OK.

[David_W_Koch]

Another thought for future readers of this thread:

If you are adding a new link to a Revit model that you do not want to see in most views and are in a workshared model, you can:

• Create a new Workset just for that link.
• When entering the name for the new Workset, uncheck the Visible in all views toggle.
• With that Workset set current, link the Revit model.
• Set a different Workset current (to avoid have other items being created on the link Workset).

Since that workset is not set to be visible in all views, the linked file will not be visible in all views.  For the views where you do want to see it, go to the View Template (if there is one assigned, and it controls Worksets visibility) or to Visibility Graphics.  On the Worksets tab, change the setting for your linked file Workset from Use Global Setting (Not Visible) to Show.  The link will now show in that view.

[jblanchetteRT93G]

David - This solution to assign the linked model to a workset is perfect. Thank you.