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Batch Printing PDF Reports for Several Locations

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06-04-2014 07:41 AM

Was curious if there was a way to print multiple "Location" PDF reports for the issues in a specific room at once rather than going to the Issues tab and selecting only those issues in that room and running a report multiple times for each different locaiton. 

 

I know I can go to reports and print off the "higher" location and set to page break when the location changes, but if I want to put those individual "reports" on the doors of the room, I need to extract those reports separately to print and staple to put on the specific doors.

 

What I am invisioning is receiving a zip folder with the individual locations as a separate pdf report in that zip folder. 

 

This would be very useful for hotels/dorms, etc where we have hundreds of rooms to post the issues to.

 

And the reason we are printing is because many of our sub foreman do not effectivly communicate the issues to their laborers in the field of where the issues are. So we took the approach of printing all the issues within that room so any laborer can go up and see the information they need to correct. 

 

Any thoughts or suggestions welcome!

Hi Grant-

 

What we do is create a saved "Issues List" report with all of the locations we need a report for. Then we select group by "Location" so it groups the issues by room and then select Start a new page "when the location changes" so that it will break up each location onto a different page.

 

Since it's a saved list we can run it at any point in time without having to re-enter the parameters again.

 

Hope that helps-

 

Kenny

Post 2 of 5

Re: Batch Printing PDF Reports for Several Locations

06-04-2014 08:42 AM in reply to: GrantHagen

Hi Grant-

 

What we do is create a saved "Issues List" report with all of the locations we need a report for. Then we select group by "Location" so it groups the issues by room and then select Start a new page "when the location changes" so that it will break up each location onto a different page.

 

Since it's a saved list we can run it at any point in time without having to re-enter the parameters again.

 

Hope that helps-

 

Kenny

Post 3 of 5

Re: Batch Printing PDF Reports for Several Locations

06-04-2014 08:47 AM in reply to: kenny.e.ermann

Thanks Kenny.

 

We tried that, then found the time to separate out each individual room in Blubeam was taking longer than it was just selecting the specific issues in their location on the Issue list to create a report that would be a separate file. 

 

I know its getting picky, but when you have 600+ rooms, it seems like we could automate some of the report printing processes to make it easier. Unfortunatly there isnt a way to speed up the time of "taping" these reports to the rooms either...ha

 

Anyone else see a need for this as well?

Post 4 of 5

Re: Batch Printing PDF Reports for Several Locations

06-04-2014 08:50 AM in reply to: GrantHagen

I agree- a while back we asked for the ability to catagorize our locations so that we could run reports by location type. For example, we would want to run a report by only issues that are in a location catagorized as a Guestroom, so rather than selecting each room individually, this could be done in one step.

Post 5 of 5

Re: Batch Printing PDF Reports for Several Locations

04-17-2015 11:12 AM in reply to: kenny.e.ermann

This is a great idea, unfortunately we had to work around this by setting up our locations a certain way.  Since our project has 7000+ rooms we broke them down into various departments using the location breakdown structure.  This allows you to report on groups of rooms when you select the department as the location and use the "include sub-location" option.  Using the location structure I think you would be able to accomplish this although it is certainly not an ideal solution and your location structure is probably already determined.  Alternatively, depending on your location structure you may be able to sort by location and select the group of Guestrooms and run the report from the issue list.  These are workaround but I agree there is definitely room for improvement in this area. 

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