I’d like to propose an enhancement to the Submittal Module within Autodesk Build that would significantly improve data security and workflow integrity across project teams.
Currently, when a member is added to a project via the Admin module, their access is governed by their assigned role. While this role-based model provides general control, it lacks the granularity needed to manage access to specific fields within modules such as RFIs and Submittals. This means that once a user has access to a module, they can view all associated fields and documents—regardless of their role in the workflow.
This limitation poses a challenge in scenarios where certain users, such as General Contractors, are permitted to upload submittals but should not have access to review documents until the review process is complete. For example, even if a workflow is designed for the Submittal Manager to direct reviews and close out items, the General Contractor can still access documents uploaded by reviewers before the review is finalized. While professional ethics suggest they should wait, the system currently allows premature access, which could compromise the integrity of the review process.
Introducing field-level access controls would allow Project Account Admins to:
- Restrict visibility of specific fields or documents based on user roles or workflow status.
- Ensure that users can only interact with the data relevant to their responsibilities.
- Prevent unauthorized or premature access to sensitive project information.
This enhancement would not only support better data governance but also promote ethical collaboration and reduce the risk of miscommunication or misuse. It aligns with the broader goal of maintaining safety and accountability across organizations using ACC.
Thank you for considering this suggestion.
