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Allow adding a user(s) to MULTIPLE PROJECTS

Allow adding a user(s) to MULTIPLE PROJECTS

There is a major need to be able to add a new hire to many projects in ACC.  Instead of wasting my time opening each project and manually adding a new user to 20 projects, we need a tool that will automate this process!  Seems like it would be a pretty basic feature.

 

This feature was brought up in the BIM360 forum SIX (6) years ago and was marked as Under Review 2 weeks after submission, ZERO response/feedback from Autodesk since...
BIM 360 Docs - Add New User to Multiple Projects - Autodesk Community

30 Comments
lance.borst
Community Manager
Status changed to: Future Consideration

Hi Adam,

Currently we are exploring this feature as part of a larger roadmap of making member management scalable, instead of having all of the one-off actions we currently have today.

 

What's your vision for this functionality?

 

Best,

 

Lance

brendan_maxwell
Contributor

@lance.borst I would be interested in discussing what I envision for usability through ACC admin tools. My EBA rep. should be reaching out to set something up. I am excited to hear Autodesk is giving this issue more thought!

bpettus
Contributor

Lance,

 

If you can get this implemented (in BIM360 DOCS as well) your Christmas present awaits:beer tree.jpg

 

adbryson
Advocate

@lance.borst , first, thank you for the update!
My vision would include some kind of interface where we can enter multiple users' emails and then a second portion of the interface where I could select all of the projects I need to invite them to. 
In the user portion of the interface, it would pull in their company and role(s) per our company account settings (like the current system does after they're invited).  There would also be toggles for the software modules (Design Collaboration, Takeoff, etc.), like how there is now when users are invited.

With how project permissions are typically setup, this should automatically get them into the projects with the proper folder permissions based on how we use roles and/or company names to allocate that (I assume that is how most companies do it too?).

The other item needed is a way to bulk-set all of these user values, so I could easily select all or a large group of users and set them all as having Takeoff, or if I wanted to set them all as Drafters, etc.

 

Similarly, in the Account Admin interface, we need similar bulk settings options for users.

bpettus
Contributor

The old Buzzsaw permissions matrix was perfect.

Also, please include an option to disable invite notifications- we have north of 1600

projects on our BIM site and a new user will receive 1600 invite emails when added to all projects

buzzsaw.jpg

 

adbryson
Advocate

@lance.borst , having the ability to turn off the emails for invite notifications like @bpettus mentions above would be very beneficial too.  Thanks!

athompson65Z89
Explorer

@lance.borst 

There needs to be an ability to create user groups, then you could assign a group to every project. Which would then make it so every newly added user, once added to the group (which is assigned to every project) will automatically be able to view every project within the company.

 

This is just one solution to the issue of needing to be able to add new users to every project without having to edit each project individually. 

maliBNX8S
Explorer

@lance.borst i think creating Groups is a good option but it might create the unnecessary need of creating multiple groups to give access to people in different positions to access different projects. Not everyone should have access to every/all information on the project similarly not everyone has access to every/all projects. 

athompson65Z89
Explorer

@maliBNX8S Fair point. If one had an option to have multiple groups, each with different permissions, then you could easily add those to a project template and when the group is updated to add/remove users, they are then automatically added to all projects having those groups.

Keep in mind, you would also need a way to batch add these groups to multiple projects.

 

There also really needs to be a better way to add projects (as one of your 80) with desktop connector. If the total project count gets too long, it'll take forever to scroll through the list and find a specific project. 

In desktop connector, under select projects, we need:

  1. A way to sort projects by activity/create date.
  2. A way to filter/search all the available projects so you can add/remove to your list of 80 to sync on your computer.
maliBNX8S
Explorer

@athompson65Z89 Fairy explained. like the suggestion. 

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