We are in the process of checking our AutoCAD files into Vault Pro. Some files are already checked in, others are not.
We use external references of other CAD files and TIF images in many of our files.
What we're encountering is that we'll go to check in a group of files and a referenced file will be missing because it's already in the Vault. How do I tell the Autoloader this?
The first thing I tried, which didn't seem to work, was to open Vault, find the missing reference file and do a GET so it was in my local Vault directory. I then opened the yet-to-be-checked-in file in AutoCAD, went to the XREF panel and located the file I'd just gotten from the Vault. Everything looked fine. But when I finished the Autoload, it created a second copy of the referenced file in a new location in the Vault.
The ideal situation would be to resolve this before Autoloading the files into the Vault. Second best would be to change the reference after they're checked in, "don't use that file, here, use this one instead." Then delete the no-longer-referenced duplicate.
This can be tricky to do in separate batches, there are a couple of issues - it seems as though you have overcome the first, in that, when you are adding files from different machines / at different times the will likely be different (date modified etc) meaning that Vault assumes they are not the same file, but a duplicate. Downloading the latest Vault version should overcome this.
The second is that the file sources are different to the Vault structure and therefore duplicated files with different paths - one thing to try and use to solve this is scan all your files and make sure references etc are OK with the AutoCAD reference manager. Select a folder of files to open and you can use copy replace etc to make sure all the paths / references are correct and then retry.
There may be some other tweaks to look at but this is a good start - depending on how many files you are adding, if you resolve any issues using reference manager then it may be easier to "check in folder" to get batches of data in.
First, downloading the latest version of a file from the Vault doesn't help us if Vault doesn't recognize that there are multiple copies of same file. Since Vault thinks they're different files, I will be quite happy letting different users make different modifications to different copies of what was once the same file. We can identify the duplicates ourselves, but once we've done that, we need to know how to make everything look at the same file.
For example, if we have DWG1 looking at REF1 in location A, DWG2 looking at REF1 in location B and DWG3 looking at REF1 in location C, how do we make DWG1, DWG2 and DWG3 all reference REF1 in location A (because we've discovered that the REF1 files are identical). Is there a tool within Vault for fixing this or do we have to identify them and correct them manually?
When you mention scanning all our files with AutoCAD reference manager. Is this in Vault or is it the AutoCAD External References Palette? Could you elaborate on this please?
My first comment relates to exactly the same not being able to be added because Vault recognizes it is the same file but a different version (caused by versioning a file when its added to Vault etc) - this is not a duplication issue.
Replace command in Vault allows you to substitute references and could be used to clean up the duplicates.
Reference manager is an AutoCAD tool you can use to clean up AutoCAD files prior to loading. You can access this from the Start Menu.
Thanks. I'll look into the replace command within Vault. It seems like that's the only way we're going to fix things.
Everything is already right before we Autoload into the Vault. It's just that because of the large number of files we have, there's no way we can load them all at once. So every time we Autoload a drawing that references "that one file", a copy of "that one file" gets put in the Vault in a different location and Vault can't recognize that it has 47 copies of "that one file" in 47 different locations.
Hopefully the replace in Vault will let us fix it.
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