Document / Folder Email Notification

[john.laidler]

Have the ability to create a 'routing' list for documents and/or document folders.

Maybe have the option to assign a routing list to a document or folder  'category'.  

Have different options for email notifications, some examples below:

• New document added to folder
• Document checked out
• Document Workflow State Changed

[john.laidler]

Have the routing lists available for, or assigned to 'folder categories' or 'folders'.

Then we could assign this routing list, and whenever a document is changed in that folder, an email will be sent.

Example:

The routing could be setup, to have certain users receive emails when documents are 'released' or 'modified'.

[gary.belisle]

We would like the ability to "Subscribe" to a Vault Folder. The subscription would do a workspace sync on just that folder at a specified time and frequency as set by the user. The Admin should be able to set certain folders as "Subscription enabled" or something like that in order to prevent subscribing to the entire Vault. We're asking this to help ensure our CAD designers always have the latest available models in their local workspace.

[ryan]

Please see our Vault Mirror Plus utility which is completely free for Vault Pro 2016: https://www.solidcad.ca/vault-toolkit/vaultmirrorplus/

[johannes.bauer]

Challenge:

Users who need to work on specific folders / files need to check each time if something changed in their area of responsibility

Impact:

Time consuming checks at least twice a day to check on status

Proposal:

Have the possibility to „Subscribe“ on Files and Folders (like sharepoint „Alert Me“)

[ihayesjr]

Thanks for sharing your Idea. We use this forum to guide product development and help users in the best way we can base on voting. We occasionally merge Ideas or archive old ones to keep the forum working properly- it ensures there is room for people to review new Ideas and that the most relevant and meaningful ones can gain votes. We are archiving this Idea because it has been on the board for well over a year and hasn't received many votes from the community. If you want to raise it again and try to gain more support, you are welcome to do so. We have found that pictures and mock-ups can help get concepts across and win more votes from other users. If you have questions or see a connection between this Idea and others, let us know. - Vault product team

[Senthil_Kumar]

Thanks for sharing your Idea. We use this forum to guide product development and help users in the best way we can, based on voting. We occasionally merge Ideas or archive old ones to keep the forum working properly - it ensures there is room for people to review new Ideas and that the most relevant and meaningful ones can gain votes. We’re archiving this Idea because it's been on the board for well over 2 years and hasn't received many votes from the community. If you want to raise it again and try to gain more support, you're welcome to do so. We’ve found that pictures and mock-ups can help get concepts across and win more votes from other users. If you have questions or see a connection between this Idea and others, let us know - Vault Product Team.

[ThomasRambach]

I had the ability in another PLM application to subscribe to a file. The system would then email you a notification if the file was revised  or had a pending revision. This would be a good feature to have in Vault. Users should have the ability to select a file or files to subscribe to for different types of events. Subscriptions should be able to be managed from a consolidated screen. This would allow specific users to be notified if a design, drawing, or bill of materials that may impact them is modified.