There is quite a bit of intellegence build into the "Copy Design" tool..... but, sometimes it is just too smart for itself. Here is a case in point.
Say, I open a large assembly in Copy Design and I go thru all the items that are going to change and mark them as "Copy" (could be many 10,20,100 parts). After this is done, I normally go and change the New File Name column to the new part number. Sometimes, these new part numbers already exists in the folder (unbeknowst to me... but Vault knows they exists). Rather than Vault warning me that they exists, it just decides to change the action to "Replace".
Now, the next problem is after it changes this to "Reuse" and I change it back to "Copy".... all the children under the assembly is now "Copy". The only way to fix that is to select each and every child. On a large assembly, it it just better to cancel the Copy Design and just start over and not aggravate my carpal tunnel any more... thus lost work.
I would like for Vault to notify me that the filename already exists, rather than making the decision to change the action that I have already set for the file.
"I think it would be useful if PS would email users if they have a checked out file in Vault that has been checked out for more than X number of days/weeks etc without any activity (new checkin). I've found some people purposely or accidentally checkout a file and forget about it. I tried having them create a saved search, but it needs to be more of a "in the face" reminder.
It could also be a popup when you login that says something like... "you have X number of files that have been checked out for X number of days, would you like to checkin the files now?" Granted this may be tougher since you will have to use Inventor to do the actual checkin."
This is quite an annoying issue. I've created several Search Folders in Vault, which contain pretty complex search-parameters. Every time we migrate to a newer version of Vault (almost every year) I have to manually 'redesign' these search criteria... FOR EACH WORKSTATION THAT USES VAULT in our company!
It would be a great improvement of Vault Basic to incorporate a tool/function to export/backup AND import the search folders. Can't imagine other users don't think the same.