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26 Kudos

Create New Roles and/or Modify Permissions

Status: Accepted
by takahashihiroki on ‎07-12-2012 02:00 AM

You can only select roles which has certain permissions, but you cannot assign a certain permission to a role.


It may be more flexible if you can create new roles and add permissions, or modify existing role permissions with UI (something like a spreadsheet format and able to change settings by clicking)



Status: Accepted
by Valued Contributor m_simons on ‎08-07-2012 06:13 AM

As I have recently posted on the discussion boards, I was extremely disenchanted with Vault when I discovered that user 'permissions' and roles couldn't be customized. I think it's even assumed that software of this nature comes with this functionality. It would behoove AutoDesk to add this feature to Vault.


by Board Manager on ‎08-07-2012 07:14 AM
Status changed to: Accepted
by Distinguished Contributor tmoney2007 on ‎08-02-2013 07:27 AM

The ability to create custom roles would be helpful.


Disallowing people from creating folders (except for table driven members) would make managing the organization of the CAD data much easier.


Being able to separate certain administrative tasks (creating users, unconditional deleting of files) from the configuration administration features would make it easier for a non-IT person to do lower level data maintenance without allowing them to modify all configurations.


In general, having fixed roles and priviledges doesn't allow the flexibility that some businesses require.

by Valued Contributor mark.cloyed on ‎10-01-2013 05:50 PM

I am working with a client that would like to control the users' ability to create folders.  They feel that their user base will not limit the depth of levels, so that the vault will quickly have 10 + levels deep of folders.  They would like to have the ability to remove this privilege from their users, so that a particular few can create folder structure for the rest of the organization.



by axi92 on ‎10-15-2013 01:13 AM

First i thought it was a bug, but its a feature -.-

Such a Software like Vault and no custom groups/role.

Can't be difficult to make user defined roles and is much more easy to configure as an admin.

by *Expert Elite* ‎11-12-2013 01:30 PM - edited ‎11-12-2013 01:32 PM

I agree with everyone, this is something I constantly get asked about with every new version.


It's also extermely frustrating to me and all my users.

by jalanp1955 on ‎01-06-2014 12:29 PM

It would be nice to be able to customize the roles in Vault.There are rights that I would like to give the average user but cannot. The only way to do it now is to move them to the admin level and I am not comfortable with that.

by Distinguished Contributor tmoney2007 on ‎01-07-2014 10:32 AM

There are actually other ideas around that sort of "data manager" role, but this would also solve that problem.  Companies of a certain size flat out CAN'T let large numbers of people have access to the administrative configuration settings, but they need people outside of IT to be able to do file mainenance. 


I understand that they are trying to make the software easy to use, because configuring roles can become complicated pretty quickly, but this is another one of those things that will have to be fixed for this software to be a viable solution at larger companies.

by Board Manager on ‎01-28-2014 09:24 AM

Can you provide some samples of roles with what permissions you would make if given this ability?

by takahashihiroki on ‎01-28-2014 10:01 PM

For example, if  we want to permit "Document Editor Level 1" to assign and delete Item, we need to assign "Item Editor Level 1" as well, but we don't want other permissions of "Item Editor Level 1".


Permissions differ for each company, so it is better to let companies decide what permission they want to set, rather than Vault adding new role, which has fixed set of permissions.

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