If a user accidently makes a change state of a model from Released to Work In Progress, it will increment the revision, and then leave us with no way to go back to the previous revision. I understand why you would do this, as we shouldn't be going backwards with Revisions, so I don't believe every user should have access to this functionality, but an Administrator should be able to override the Revision if they determined there was a mistake made and we need to go backwards.
Folder and lifecycle state security is a useful feature, but it can be really hard to use. For example, it's hard to find out which users have access to which folders. Likewise if a user doesn't have access, it can be hard to figure out why. If you are managing many folders, you are forced to manage them one at a time.
One possible improvement to provide a view like in the Effective Folder Permissions app, which unrolls the security settings to show a per-user view.
"I think it would be useful if PS would email users if they have a checked out file in Vault that has been checked out for more than X number of days/weeks etc without any activity (new checkin). I've found some people purposely or accidentally checkout a file and forget about it. I tried having them create a saved search, but it needs to be more of a "in the face" reminder.
It could also be a popup when you login that says something like... "you have X number of files that have been checked out for X number of days, would you like to checkin the files now?" Granted this may be tougher since you will have to use Inventor to do the actual checkin."
At my point, it miss the ability to go from the software file directly to the same file in the vault explorer.
It would be perfect to be able to right click in the navigator/explorator of the software where we are working right now to directly have the vault explorer open and the same file selected. Or, at least, visible.
You can actually open a file from vault but not the other way.
Starting a folder structure for a new project in Vault can be a timely process. From reproducing the folder structure, and in particular having to manually assign permissions to the newly created project structure.
Not having this feature has a significant impact on the process for starting a new project, particularly one which has a somewhat complex folder structure.
Due to this product limitation, it might actually put users/clients off from using Vault in the first place if there is such a time consuming project startup administration process.
Roll the Autodesk Vault 'Clone Structure' Add-in from Autodesk Consulting in as a permanent feature in Vault to aid in speeding up the project startup process.
I believe Vault should allow a user somehow to be able to move files from different folders into a similar folder all at once. It would be convenient to conduct a search and be able to move all the related files into a folder of choice. Right now Vault has a restriction where you can only move files that are in the same folder. This might be a difficult request for Vault to accomplish, but I think would be well worth it. Please consider.