I still have not run into anyone who would choose vault over data shortcuts.
Plenty of people got in the groove when it seemed the only choice in 2007, pre sp3.
What I have seen is the larger firms already have some kind of doc management, so one more is not welcome.
The smaller firms do not want a doc manager to manage.
Data shortcuts are a bit clunky as-is, but keep this trick in mind:
You can set up data reference objects in a blank file, then block them (or copy and paste) wherever needed.
The data shortcut dialog does not allow multiple picking, so any time you need a bunch of items at once, you can re-use
the drefs in that "blank" file. I'd be hosed if not for that trick.
I'd bet money that a new system will be introduced sometime. I get the feeling things have not settled yet.
russcurrington <>
|>First, I want to apologize for beginning this discussion with a rant, but I have a lot to say. I feel like I have been falsely led to believe that Vault was the only workable solution for effectively sharing object data. I feel as if Autodesks commitment to its subscription customers to provide a new release every year, has created what I can only call a horse before the cart situation.
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|>As a decision maker, I rely heavily on the white-papers, web casts, discussion groups, and other recourses made available through Autodesk. The bottom line: I feel that Vault has been grossly oversold. After spending over $4000 for SQL server and professional setup and configuration of our Vault server, I find that Vault does not work at all as I was led to believe that it would.
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|>Sure the copy in the vault is secure, and has version tracking, but in order to use Vault, you check out a working copy which has no restrictions on it whatsoever! That leaves me the option of having people work with local copies that dont get backed up, and must be checked in before anyone else can see the changes; or work with shared copies that anyone could browse to through explorer, make changes to, send out, etc. with none of the safeguards that Vault promoted.
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|>If I ever want to be able to use Sheet Set Manager, I have to go with the second option, essentially throwing out any security that Vault could offer, but still having the burden of administering vault, training, and a whole new layer of bugs and potential file corruption.
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|>We have already invested thousands in training, and I'm having a hard enough time getting my users to transition to Civil 3D (correctly use C3D drawing templates, understand styles, understand dynamic labeling, etc) without having to re-teach them how to open a drawing.
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|>So, extremely frustrated, I decide to lay my options out on the table, and create side by side comparison based on our standard workflow. In doing so, I thought it would be a good idea to revisit data shortcuts, and compare using the data shortcuts, to using Vault, and everything that would be required to implement.
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|>Now, I had tried using data shortcuts in 2006, seemed to work great
until you close and reopen the reference drawing. My experience with this was that every time you open a drawing containing referenced objects, you had to re-establish the data references manually. Based on discussions Ive had with several prominent instructors and other users, I believed that this was normal behavior, and was the primary reason for working within the project environment. Still, faced with the terror if transitioning all of our projects to vault, and completely reworking or file system structure and workflow, data shortcuts were starting to sound a little more appealing.
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|>This brings us to yesterday. I begin by opening up a drawing which already contains a C3D surface. Then I create the data shortcut and export the shortcut to XML. Then, I open another drawing which contains some alignments and profiles based on the same surface, only for this exercise, I delete the surface which existed in the drawing, and replace it with a data reference of the surface in the other file. As expected, I have to recreate my EG profiles, but thats easy enough. So, now Im ready to save and close.
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|>Now past experience tells me that when I reopen this drawing, I will not see the surface, and if I go to my panorama pane, all the data references will be broken. Low and behold, I open the alignments and profiles drawing, and to my astonishment, THERES MY SURFACE!!! Not quite ready to count my chickens, I proceed to create data shortcuts from the alignments and profiles in this drawing. Everything goes smoothly, I reference these into a new drawing to create a mock sheet drawing, create a profile view, and voila! I close out, reopen (its all still there!!!). I even go into the original drawing, lengthen one of the vertical curves and save, and in my second drawing I get a wonderful little balloon notification that once of my data references need updating!
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|>Long story short, everything regarding data shortcuts seems to be working just as I always thought it should. Every reason we made the decision to use Vault just went away.
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|>So guys, am I crazy? Whats going on here? Was the previous disfunctionality of data shortcuts just a glaring software bug that went unfixed for 2 versions and 5 service packs? Was Vault just a distraction?
|>
|>Please, I want to hear other peoples experiences with this. Is anyone happy with Vault? Is it really necessary? And was my earth shattering experience with the shortcuts yesterday just a fluke?
|>
|>I would greatly appreciate any feedback that anyone has to offer. Thank you.
James Maeding
Civil Engineer and Programmer
jmaeding - at - hunsaker - dotcom