Could someone please reccomend me the best way to archive and move/rename a project folder? As the new CAD manager for my firm I am going to restructure our entire server as the current structure is very unorganized and inneffecient. Projects date back as far as the 90's and I would like to move them all into an archive folder but also have them still be working files as far as XREF's are concerned. None of the drawings have XREF's that utilize the relative file location feature so when I do move a folder, all of the XREF's must then be updated. This is not an option because I have at least 500 projects that will be moved which would be far too time consuming.
Any help would be greatly appreciated.
Do you _know_ where the xrefs are now, for each parent drawing? If they are easy to locate, then you could move them into the same directory as the parent drawing. Then the saved path won't matter if you open the parent drawing sometime down the road.
Thanks for the reply. Most of the Xrefs are in an XREF folder inside the project folder. The current location of a project folder would be as follows:
Network Location>Shared>2012>12-02 Project Name>Xref's>Base>floorplan.dwg
This means that when I move a folder all of its Xrefs move as well so when the root folder (bold and italic) is moved or renamed, none of the Xrefs work.
Our office routinely archives to another location and we keep the basic folder intact - just copy the folder to our storage hard drive as is, and we've found that if you keep the folder structure intact, you can right click on the xref name (as if you were going to remap its location) and the drawing finds the xref and reinserts it all by itself most of the time.
Using the e-transmit function of the sheet set manager will take all required files with the set too. Read about it in "Sheets Happen" by Heidi Hewett. This won't work on the 90s era drawings though since sheet sets weren't around then.
Check out Start > Autodesk > AutoCAD > Reference Manager
In Windows Explorer
Only things to watch
when moving projects to archive disk make sure path names is saved (except for disk name of course)
create a special shortcut to access old projects which it is a batch file that set the old mapping network
drives and opens autocad. on exit restore current mapping drives back.
users should know when accessing archived projects should close the current autocad session and
use the special shortcut
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