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Distinguished Contributor
BSchubring
Posts: 105
Registered: ‎05-04-2010
Message 1 of 12 (202 Views)
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Help me understand this icon, and its possible causes? (half white/half black)

202 Views, 11 Replies
12-11-2012 08:33 AM

The text on Autodesk's wiki reads:

Revision.PNG

 

This symbol is appearing next to some drawings for reasons I don't understand. We do not use the quick change function in our lifecycle. The effect it is having is that when somsone opens a drawing with xrefs that are marked with this symbol instead of the dual red arrows indicating the file has changed, they do not automatically download the latest version of the XREF.

 

The behavior seems to have occurred after upgrading server to 2013. We are using a custom lifecycle, so I'm open to the idea that there might have been a mistake I made that didn't transition well. I just need more information on how to get ot the source of this symbol's appearance!

 

Thanks!

Employee
matt.smith
Posts: 95
Registered: ‎02-22-2010
Message 2 of 12 (174 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-12-2012 12:29 PM in reply to: BSchubring

Let's say your file is currently in Revision A.  And let's say that within Revision A you have 3 versions:

Version 1: Work in Progress

Version 2: Released

Version 3: Work in Progress

 

You will get that icon when you have version 2 on disk.  This is because version 2 is a version of the file which is in the latest Revision (revision A) and it is a released version (Version 2) *and* it is not the latest version (version 3 is the latest version).  It doesn't necessarily have to be due to a quick-change (quick-change is just a typical example of how things could get into a state where the latest version in a revision is not a released version).

 

If you do a "Get" on this file and get the latest, you will get Version 3.   However, if you do a get on a file referencing this file and turn on "release biased", it will get Version 2, since version 2 is released.

 

Does that help?

- Matt

Distinguished Contributor
BSchubring
Posts: 105
Registered: ‎05-04-2010
Message 3 of 12 (172 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-12-2012 12:46 PM in reply to: BSchubring

It does, thanks for the reply.  At least, it's clarifying what I thought the icon meant. I think this stems from a piece of advice I was given awhile back to stop Vault from purging the original 'Received' state in our Lifecycle. I was advised to make this default Received state 'released' because Vault would not purge released drawing states. I have since unchecked this checkbox in the Lifecycle.

 

Here's what I think is happening based on what you said:

Drawing is put into Vault in the 'Received' State.  Vault thinks this is a released drawing.

User moves the drawing into WIP and makes multiple edits/check-ins.

Another user opens a drawing referencing this file as an XREF, and pulls the 'Received' version because it was marked as released, and he's using release bias.

 

My two main problems with this are:

1) I unchecked the Received state's 'released' status as soon as I realized it might be causing this issue. Does that status remain attached to files despite it being removed from the Lifecycle state? Is this Released status perhaps being remembered by the client or local machine's files?

2) I thought I looked closely at the user's check in and check out dialog boxes, and neither were set to release bias, both were set in a way that made me think they were going to get the latest version, not the latest released. Is there a default setting I might be missing somewhere in AutoCAD's Vault interface/options? (something that controls the frelease bias behavior of XREF download, not the file you're currently opening?)

Distinguished Contributor
BSchubring
Posts: 105
Registered: ‎05-04-2010
Message 4 of 12 (168 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-12-2012 01:07 PM in reply to: BSchubring

Update- From AutoCAD. I picked 'Get Revision' from the Vault toolbar. It was set to Latest, and non-release bias, but in the XREF window I saw two icons indicating that they were using the latest released, not the latest. I hit OK, and it pulled the latest revision.

 

So, it seems my queston is becoming "Why does AutoCAD by default seem to be treating XREFs as if the user had chosen to use release bias?" (we are using ACA 2013 and ACA 2012, with the appropriate Vault client on each)

Employee
matt.smith
Posts: 95
Registered: ‎02-22-2010
Message 5 of 12 (165 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-12-2012 02:53 PM in reply to: BSchubring

BSchubring wrote:

1) I unchecked the Received state's 'released' status as soon as I realized it might be causing this issue. Does that status remain attached to files despite it being removed from the Lifecycle state? Is this Released status perhaps being remembered by the client or local machine's files?


Removing the "released" flag on a state does *not* go back and changed the released status of versions that had that state.  Those past versions are and forever will be released versions.  Your change will only affect new state changes into that "Received" state.

 


BSchubring wrote:

2) I thought I looked closely at the user's check in and check out dialog boxes, and neither were set to release bias, both were set in a way that made me think they were going to get the latest version, not the latest released. Is there a default setting I might be missing somewhere in AutoCAD's Vault interface/options? (something that controls the frelease bias behavior of XREF download, not the file you're currently opening?)


Unfortunately, I'm not very familiar with AutoCAD's Vault interface, so I'll defer to others on that.  But from your description it sounds like you should be getting latest.  What matters is how you are *getting* the files.  How are you initially getting the file (Doing Get/Checkout in Vault?, Doing Open from Vault in ACAD?  Double-clicking on the file in Vault?).

 

Employee
matt.smith
Posts: 95
Registered: ‎02-22-2010
Message 6 of 12 (165 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-12-2012 02:55 PM in reply to: BSchubring

BSchubring wrote:

Update- From AutoCAD. I picked 'Get Revision' from the Vault toolbar. It was set to Latest, and non-release bias, but in the XREF window I saw two icons indicating that they were using the latest released, not the latest. I hit OK, and it pulled the latest revision.

 

So, it seems my queston is becoming "Why does AutoCAD by default seem to be treating XREFs as if the user had chosen to use release bias?" (we are using ACA 2013 and ACA 2012, with the appropriate Vault client on each)


Sorry, I'm a bit confused--when you say "it pulled the latest revision", do you mean it pulled the latest version of the latest revision (i.e. it did what you wanted)?  Or that it pulled the released version of the latest revision even though you specified non-released biased?

Employee
mikel.martin
Posts: 272
Registered: ‎03-16-2006
Message 7 of 12 (156 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-13-2012 06:43 AM in reply to: matt.smith

Just some info on this.

 

There is another way to acheive the desired result of ensuring that this data is not purged without the need to mark them as released.

 

In the lifecycle definition dialog there is a tab on the states lalbeled "Controled". There are settings in here that control how much data should NOT be purgeable for versions in that state.

The default for most states is "First and Last" versions in the state. This means that the system should never purge the first and last version of a contigous set in that state. The released rules override these values. Also, just like the "released" flag, existing versions are not effected by changing the configuration.

 

So, to get the result of making sure that a certain set of versions are never purge you can create a state and set the control option to None. Or setting a state to "First and Last" and just putting a version into that state and then back to WIP would have the same result for that one version of the file.

 

Hope this helps.



Mikel Martin
User Experience Architect
PLM / Data Management
Autodesk, Inc.
Employee
mikel.martin
Posts: 272
Registered: ‎03-16-2006
Message 8 of 12 (153 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-13-2012 06:48 AM in reply to: mikel.martin

Correction: My first post was incorrect in the set option to set. If you want no versions in a state to be purged the correct setting int he Control tab is ALL (not None). 

:smileywink:



Mikel Martin
User Experience Architect
PLM / Data Management
Autodesk, Inc.
Distinguished Contributor
BSchubring
Posts: 105
Registered: ‎05-04-2010
Message 9 of 12 (145 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-13-2012 07:47 AM in reply to: matt.smith

Matt.Smith:

Here is the behavior we are seeing. if you open an AutoCAD drawing from a Vault client (Get/Check-out), it ALWAYS pulls the latest VERSION of that drawing. (not the last approved revision) This is desired behavior. However, if that drawing has XREFs, AutoCAD is pulling the latest Released REVISION of those XREFs and displaying the symbol notifying you that it has done so. This is not desired, we want it to pull the latest VERSION of XREFs as well.

 

I believe this behavior is because I has originally set the default initial Lifecycle state to be a Released state to prevent purging (an option I have removed now)

 

Mikel.Martin:

Thank you, I'll reference this for my next Purge so things go a little smoother!

Employee
matt.smith
Posts: 95
Registered: ‎02-22-2010
Message 10 of 12 (141 Views)

Re: Help me understand this icon, and its possible causes? (half white/half blac

12-13-2012 07:59 AM in reply to: BSchubring

BSchubring wrote:

 if you open an AutoCAD drawing from a Vault client


 

If you double-click on a file within Vault Explorer to open a file, it will (behind the scenes) do a "Get" with the settings of Latest/Released Biased.  Are you double-clicking on the file within Vault Client to open it?

If so, to avoid that behavior, after you've done the Get/Checkout with the options you want from Vault Client, you should start up AutoCAD and open it from there, or just double-click on the file from Windows Explorer (rather than Vault).  Another option would be to use the "open from Vault" behavior within AutoCAD.
Is this what is happening?  Or is it that after you do a Get/Checkout from within Vault that you already see the xrefs with the half white half black icon--before even attempting to open it?
- Matt

 

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