That's perfect if the prime contractor is going to submit all their submittal items at the same time. In reality their subcontractors are going to submit their items to the prime contractor and then the prime contractor will forward those to get the items "off their desk".
For example, I have seen when the HVAC contractor would send in 1/2 of his submittals on day and then 3 weeks later send in the "stragglers". Guess what, the engineer on the project "Rejected" the first package, so the GC had to go through the whole process again.
I think the better way to set it up is to consider the following:
1) Who is reviewing the submittal items which is usually the Architect / Engineer / Consultant? What items do they need in a "Package" in order to determine if the items meet the specifications.
-- Lesson learned: Get the project team together before the first submittal is sent in to determine what "best practices" are going to be used on the project. Don't expect everyone will do it the same way because they won't.
2) Another idea is to utilize a "Communication Specification" to tell everyone on the project how they are expected to do things such as submittals.
3) Packages based on the "Bid Package".
4) Packages based on the CSI Code such as:
034100 - Precast Structural
034500 - Precast Architectural Concrete
034700 - Site-Cast Concrete
etc.
I also attached a submittal overview that one of the Autodesk Constructware Consultants put together to might help you understand submittals and ideas for structuring it for your project.
Hope this helps.
Jeff Marsh
Jeff Marsh
Technical Product Manager, Construction Business Line
AEC Solutions Group
Autodesk, Inc.