We have an indemnity letter that goes out with the CAD files, but I am looking for a letter to first advise the client before sending out the files. It is a increasingly complicated issue.Our project managers are responsible to make sure they know who has ownership of the files based on the contract and to get authorization for release from such before we send them out.
There are other concerns also beyond the accuracy of the drawings and possible changes of information. There is a security issue also by giving out any info of governmental buildings, schools, offices, airports and so on, indicating exits and offices, something we have to be mindful of especially if it is a sub contractor request (electrician, sheet metal), we do not want plans in the hands of a disgruntled employee for example that soon leaves the company.
I am looking for a client authorization letter to cover these issues.
Contact your Professional Liability Insurance Agent and ask them for advise on such a cover letter, how it should be worded, and more. You pay them to protect you that way.
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