CAD Managers

Reply
Valued Mentor
mdhutchinson
Posts: 2,283
Registered: ‎11-18-2003
Message 1 of 4 (428 Views)

Archiving Jobs - Best Practice

428 Views, 3 Replies
03-26-2013 12:04 PM

I am wondering what people are doing for Archiving Jobs that are complete?

Are are the options?

Distinguished Contributor
Wanderer-MOTD
Posts: 198
Registered: ‎03-04-2004
Message 2 of 4 (419 Views)

Re: Archiving Jobs - Best Practice

03-26-2013 12:36 PM in reply to: mdhutchinson

I'm not on the design side, but, I'll answer anyway. :smileywink:

 

All record documents received during project closeout are immediately stored on our server. This server has write permissions for only three people, the majority are accessing read-only.

 

IT handles nightly backups onsite in our data center. I don't know about the off-site backups, as that's not my department.

 

Projects are filed by building, then ordered by date and floor.

 

(Data from said projects is also copied over to composite sets for each discipline, which are the live documents that are updated throughout the life of the building, but, obviously, the original sets are never modified. There are no specific technological restrictions in place preventing that, it's just something we don't do.)

 

There is an access database listing the files, but, most folks don't bother with it, they'll either browse by hand or use the windows explorer search.

Melanie Perry
***not all those who wander are lost***
http://AUGI.com/Surveys
http://MistressOfTheDorkness.blogspot.com

My defunct profiles:
http://forums.autodesk.com/t5/user/viewprofilepage/user-id/651859
http://forums.autodesk.com/t5/user/viewprofilepage/user-id/644095
Active Contributor
wundrlik
Posts: 39
Registered: ‎09-23-2008
Message 3 of 4 (394 Views)

Re: Archiving Jobs - Best Practice

03-27-2013 06:59 AM in reply to: mdhutchinson

That all depends on what the end goal is.  We are required to keep all of our documentation for 10 years after we no longer have the ship in our fleet.  We have set up a share called Archives, and when a ship is delivered to us, we archive the final delivery documents and any owners work into that shared drive.  Only 4 people have read/write access, but everyone else has read/execute.  This allows us to do studies, and anything else with the base information, but it cannot be changed.  We also are working on a change process on how we update these archives (as a ship may be changing things while in service), and making sure what we have reflects the existing conditions is a Class regulation.  We've found that this works very well, as we always have the original data available as a starting point.

 

There are any number of ways to archive, but you need to ask yourself, what are my legal requirements, and how long is it reasonable to keep the final set of documents on my server?  Once you know that, you can design/plan accordingly.

 

That's my 2 cents worth,

Ryan A Wunderlich
Royal Caribbean Cruises Ltd.
*Expert Elite*
pendean
Posts: 21,655
Registered: ‎11-06-2003
Message 4 of 4 (387 Views)

Re: Archiving Jobs - Best Practice

03-27-2013 08:14 AM in reply to: wundrlik

In addition to any and all information provided here....

 

You must keep backups on more than one drive/location/media, all the time: simply relying on the 'server' or a backup tape/disk/harddrive is a nightmare/disaster waiting to happen. Some folks also go to the extra step of creating PDFs of all the material in the backup and store it separately as a 'record' set as well: the idea being if an archive fails you always have the neutral PDF 'print' copy to recover/trace over.

Dean Saadallah Blog | Facebook | Google+ | Twitter | PINS

You are not logged in.

Log into access your profile, ask and answer questions, share ideas and more. Haven't signed up yet? Register

Announcements
Manufacturing CAD & IT Manager Resource
Additional information for installing, licensing & deploying Inventor, the Product Design Suites and Factory Design Suites.

Need installation help?

Start with some of our most frequented solutions to get help installing your software.

Ask the Community


Up & Ready Blog

Boldly Install, Configure and Deploy Autodesk Software.

AutodeskHelp Blog

Your one-stop shop for the latest solutions, breaking news, and behind the scenes access to the world of Autodesk support.

Connect with Us

Twitter

Pinterest

Blog

Youtube