Autodesk Technology Managers Forum
Share your knowledge, ask questions, and engage with fellow CAD/BIM Managers.
cancel
Showing results for 
Show  only  | Search instead for 
Did you mean: 
Reply
Message 1 of 16
Anonymous
323 Views, 15 Replies

Address Books

Does anyone have a address book that they like to use? I'm looking for
something that plays into MS Outlook, and can be used across a network to be
continuously updated?

Thanks
Jasen
15 REPLIES 15
Message 2 of 16
Anonymous
in reply to: Anonymous

In how large of an environment?? Do you have MS SBS or MS Exchange server??

jason martin
frankfurt-short-bruza

"JArias" wrote in message
news:7B7405F2F4C979C7C7C32D6F8EBF0B3D@in.WebX.SaUCah8kaAW...
> Does anyone have a address book that they like to use? I'm looking for
> something that plays into MS Outlook, and can be used across a network to be
> continuously updated?
>
> Thanks
> Jasen
>
Message 3 of 16
Anonymous
in reply to: Anonymous

No, the office consists of 10 people with the ability to grow to 20.
I've been looking at OUTLOOK, but the limitations of the printing and
network capabilities are holding me back. Maybe I'm missing something.

Jasen

jason martin wrote in message
news:1C883A112C12B0382AC5FD60E9B7F19E@in.WebX.SaUCah8kaAW...
> In how large of an environment?? Do you have MS SBS or MS Exchange
server??
>
> jason martin
> frankfurt-short-bruza
>
> "JArias" wrote in message
> news:7B7405F2F4C979C7C7C32D6F8EBF0B3D@in.WebX.SaUCah8kaAW...
> > Does anyone have a address book that they like to use? I'm looking
for
> > something that plays into MS Outlook, and can be used across a network
to be
> > continuously updated?
> >
> > Thanks
> > Jasen
> >
>
Message 4 of 16
Anonymous
in reply to: Anonymous

You need a centralized email and messaging platform. There are a few to choose
from, such as Lotus Notes and MS Exchange Server. Both offer calendaring,
contacts list, and other workgroup applications.

Outlook is really meant to be an Exchange client, and excels at it. It's not a
messaging platform in and of itself.

Matt
mstachoni@beyerdesign.com

On Thu, 4 Jan 2001 15:44:01 -0800, "JArias" wrote:

> No, the office consists of 10 people with the ability to grow to 20.
>I've been looking at OUTLOOK, but the limitations of the printing and
>network capabilities are holding me back. Maybe I'm missing something.
Message 5 of 16
Anonymous
in reply to: Anonymous

All of our systems are Win98, and all I can find are evaluation
versions that are for WIN2000 or WIN98NT, is there a version that will run
on the standard 98se?

Thanks,
Jasen

Matt Stachoni wrote in message
news:eo3a5tsu6r2sambtioi5jdkhnhucfol30t@4ax.com...
> You need a centralized email and messaging platform. There are a few to
choose
> from, such as Lotus Notes and MS Exchange Server. Both offer calendaring,
> contacts list, and other workgroup applications.
>
> Outlook is really meant to be an Exchange client, and excels at it. It's
not a
> messaging platform in and of itself.
>
> Matt
> mstachoni@beyerdesign.com
>
> On Thu, 4 Jan 2001 15:44:01 -0800, "JArias" wrote:
>
> > No, the office consists of 10 people with the ability to grow to 20.
> >I've been looking at OUTLOOK, but the limitations of the printing and
> >network capabilities are holding me back. Maybe I'm missing something.
>
Message 6 of 16
Anonymous
in reply to: Anonymous

We are using ACT which works very well. Multiple users can be in it at
the same time updating info. I just keep the main database file on the
server to access.

It also works great with MS Word, If you want to type a letter, fax
cover or transmittal you just go to the person in the database and
choose 'write letter' and it will open up MS Word using my template and
automatically fill in the information of that contact into the document.
I recommend that. I never could get multiple users to access one Outlook
database.
We used MS Access at first but there's too much customizing involved.

Kevin

JArias wrote:
>
> Does anyone have a address book that they like to use? I'm looking for
> something that plays into MS Outlook, and can be used across a network to be
> continuously updated?
>
> Thanks
> Jasen
Message 7 of 16
Anonymous
in reply to: Anonymous

No Exchange/Lotus will not run on win98.

If you are a 10 people currently and possibly moving to 20 I would definitely look at
installing a server running MS Small Business Server, which includes a small business
version of msexchange.

How are you doing email now?? Do you have msmail installed on one of the 98 machines (I'm
assuming that msmail still exists in W98??) are you using internet mail only from your
isp??

Doesn't really matter for my response, just curious. There is a feature in Outlook 2000
(the article say OL98/2K, but I've never seen anyone in 98 use it) called net folders.
I'm pasting a ms kb article on how to set it up below, but I've never actually used it.
We have an exchange server so I've never needed it.

Printing is still going to bite in OL but there are some other solutions (much more
complicated, but other solutions) like mail merge and linking outlook/exchange data to
msaccess and reporting from there. If you want to get really complicated there are also
some activex printing controls that you can use on custom forms.

hth

jason martin
frankfurt-short-bruza

From MS KBQ195867
=====================================================================

-------------------------------------------------------------------------------

The information in this article applies to:

- Microsoft Outlook 2000

-------------------------------------------------------------------------------

SUMMARY

=======

This article describes how to set up and use Net Folders with Outlook 2000. Net

Folders is a means of sharing Outlook Folders with anyone you can send e-mail

to. This article discusses the following topics:

- Add the Net Folders Component

- Share a Folder

- Set Permissions for Members

NOTE: Outlook 2000 or Microsoft Outlook 98 must be used by all parties and all

messages must be sent with Rich Text Format (RTF) enabled. Net Folders is

designed for use in a small office environment within a Local Area Network

(LAN). It is best suited for the sharing of Contacts, Tasks, and simple e-mail

discussions. Net Folders work with Outlook installed in either the Internet Mail

Only (IMO) or the Corporate or Workgroup (CW) Setup options.

MORE INFORMATION

================

Net Folders is an additional component that you must install after your original

installation of Outlook.

Add the Net Folders Component

-----------------------------

To add the component to Outlook:

1. Click Start, point to Settings, and then click Control Panel.

2. Double-click the Add/Remove Programs icon.

3. Click Microsoft Office 2000, and then click Add/Remove.

4. Click Add or Remove Features.

5. Click the plus sign (+) next to Microsoft Outlook for Windows to expand the

branch.

6. Click the icon next to Net Folders, and then click Run From My Computer.

7. Click Update Now to install the feature. Click OK when Setup has finished.

To use Net Folders, one person creates the master folder and sends subscriptions

to others to give them access to the folder. The people who receive the

subscriptions accept them, and the master folder information is then replicated

to their computer automatically. Information on additions, deletions, and

updates, including what permissions users have to modify the data, is exchanged

by hidden e-mail messages.

Net Folders is a means of sharing Outlook Folders with anyone you can send e-mail

to. The only folders that you cannot share through Net Folders are your default

Inbox folder, and any folders that are located in a Microsoft Exchange Server

mailbox.

Share a Folder

--------------

To share a folder:

1. In Outlook, click to select a folder to share.

2. On the File menu, point to Share, and click This Folder.

3. Click Next, and then click Add to add people from your Contacts, Personal

Address Book, or another source.

4. With the new member selected, click Permissions, and then click to set the

permission level of the selected member. Click OK, and then click Next.

5. Add a description as appropriate. This will be sent to the new member you

have just added. Click Next, click Finish, and then click OK.

Set Permissions for Members

---------------------------

1. In Outlook, in the Folder List, select the folder for which you want to set

member permissions.

2. On the File menu, point to Share, and click This Folder.

3. If you want to stop sharing this folder, click "Stop sharing this folder",

and then click Yes. If you want to change permissions on this folder, click

Next.

4. Click to select the member permissions that you want to change, click

Permissions, and then click to select the permissions you want. Click OK, and

then click Next.

5. Change the description as appropriate. This will be sent to the new member

you have just added. Click Next, click Finish, and then click OK.

REFERENCES

==========

For additional information about troubleshooting Net Folders, click the article

number below to view the article in the Microsoft Knowledge Base:

Q229962 OL2000: Troubleshooting Net Folders

Additional query words: remote access OL2K

======================================================================

Keywords :

Version : :

Issue type : kbhowto

=============================================================================

Copyright Microsoft Corporation 2000.
Message 8 of 16
Anonymous
in reply to: Anonymous

Will this integrate into our E-Mail? One of the things that we want to
be able to do, is to find the name and start a E-mail from there. And how
are the printing features? We will do a lot of "snail mail", and the
receptionist would like to be able to just print address labels, or be able
to update the principals rolodex (still on paper).

Thanx,
Jasen

p.s.
Who Makes ATC?

Kevin Pohlgeers wrote in message
news:3A556036.DB72F2EC@home.com...
> We are using ACT which works very well. Multiple users can be in it at
> the same time updating info. I just keep the main database file on the
> server to access.
>
> It also works great with MS Word, If you want to type a letter, fax
> cover or transmittal you just go to the person in the database and
> choose 'write letter' and it will open up MS Word using my template and
> automatically fill in the information of that contact into the document.
> I recommend that. I never could get multiple users to access one Outlook
> database.
> We used MS Access at first but there's too much customizing involved.
>
> Kevin
>
> JArias wrote:
> >
> > Does anyone have a address book that they like to use? I'm looking
for
> > something that plays into MS Outlook, and can be used across a network
to be
> > continuously updated?
> >
> > Thanks
> > Jasen
Message 9 of 16
Anonymous
in reply to: Anonymous

Act is a contact management software (for lack of a better term). I've not used it but it
does support mail merge (printing labels) and allows you to use Outlook (if you want) as a
messaging client. For more information see
http://www.act.com/home/index.php3?cellid=201000011011 (watch for wrapping).

jason
"JArias" wrote in message
news:88103484726993966F369D78AC91AA0E@in.WebX.SaUCah8kaAW...
> Will this integrate into our E-Mail? One of the things that we want to
> be able to do, is to find the name and start a E-mail from there. And how
> are the printing features? We will do a lot of "snail mail", and the
> receptionist would like to be able to just print address labels, or be able
> to update the principals rolodex (still on paper).
>
> Thanx,
> Jasen
>
> p.s.
> Who Makes ATC?
>
Message 10 of 16
Anonymous
in reply to: Anonymous

One other option for printing mailing label is to purchase a third party
application that is designed to print labels or envelopes from outlook. I
used it at a previous employer and it worked great. I can't for the life of
me remember who the company is but I know that I got the link from the
Microsoft web page under the Outlook section. I do remember that it came
from a company in New Zealand. It was, if I remember correctly, about
$20-$30 but worth every penny.

"JArias" wrote in message
news:7B7405F2F4C979C7C7C32D6F8EBF0B3D@in.WebX.SaUCah8kaAW...
> Does anyone have a address book that they like to use? I'm looking
for
> something that plays into MS Outlook, and can be used across a network to
be
> continuously updated?
>
> Thanks
> Jasen
>
Message 11 of 16
Anonymous
in reply to: Anonymous

Sounds good but who makes it?

Jasen

jason martin wrote in message
news:07685A99AC9A45C9E4D88297D4E1683D@in.WebX.SaUCah8kaAW...
> Act is a contact management software (for lack of a better term). I've
not used it but it
> does support mail merge (printing labels) and allows you to use Outlook
(if you want) as a
> messaging client. For more information see
> http://www.act.com/home/index.php3?cellid=201000011011 (watch for
wrapping).
>
> jason
> "JArias" wrote in message
> news:88103484726993966F369D78AC91AA0E@in.WebX.SaUCah8kaAW...
> > Will this integrate into our E-Mail? One of the things that we want
to
> > be able to do, is to find the name and start a E-mail from there. And
how
> > are the printing features? We will do a lot of "snail mail", and the
> > receptionist would like to be able to just print address labels, or be
able
> > to update the principals rolodex (still on paper).
> >
> > Thanx,
> > Jasen
> >
> > p.s.
> > Who Makes ATC?
> >
>
Message 12 of 16
Anonymous
in reply to: Anonymous

Interact Commerce Corporations makes it. Just go to cdw, pcconnection, egghead, whoever
your favorite vendor is and check the price for act 2000 (act website indicates a price of
$189.95.) You can try it for free by going to
http://www.act.com/home/index.php3?cellid=207000011011

jason martin
frankfurt-short-bruza

"JArias" wrote in message
news:2E8F262691AB9708C03FB920078E841A@in.WebX.SaUCah8kaAW...
> Sounds good but who makes it?
>
> Jasen
>
Message 13 of 16
Anonymous
in reply to: Anonymous

If you are a smale company and you want to impliment an email system you can
look at exchange or lotus notes. But, there is a better solution for about
1/10 of the price. The company is called ipswitch. They make an email
system called imail server. The up to date version number is 6. Exert
from their website:

IMail Server is the choice of business, schools, and service providers.
Unlike Microsoft® Exchange and Lotus® Notes, which are costly to deploy and
cumbersome to administer, IMail Server is easy to install and easy to
manage. It has a fixed cost and is scalable to thousands of users per
server.

Award-winning features and reliability combined with a world-class team of
reseller partners, technical support engineers, and customer service
representatives make IMail Server from Ipswitch a great price-performer.

Whether you're a network administrator or just the one in charge of e-mail
at your company, if you need a flexible, web-enabled, secure and
spam-resistant mail server for Windows NT or Windows 2000, try IMail Server
today.

Buy IMail Server
250 Users $995
Unlimited $1,495

Download the free 30-day evaluation

Upgrades are available to Service Agreement holders.

New in Version 6.0:
Improved Security - Support for SSL (Secure Sockets Layer) encryption in
Web messaging keeps your passwords protected and e-mail content secure.
Enhanced Web Messaging - More of the features of a desktop e-mail client,
including message searching (allows you to easily find messages in any
folder) and draft messages (lets you save unfinished messages in a draft
folder).
Fully Customizable Web Messaging Interface
Administrators can easily make changes to the Web mail interface, including
color scheme alterations and rearrangement/elimination of controls
Improved Administration - Use one fast and easy administrative application
to manage services, hosts, users, web messaging, the list server, and more.

"IMail is an exceptional product with specific value for organizations
needing to provide 200 or more users with conventional standards-based email
services. IMail 6.0's enhanced Web messaging capabilities, particularly the
customization features, offer an advantage over most messaging products in
its class on the market today."

-- Paul Evans, independent management consultant with Ferris Research.
Message 14 of 16
Anonymous
in reply to: Anonymous

I must share an incident of major catostrophic proportions that happened to
my son over the Christmas weekend regarding his address book on his
computer. It will serve as a warning to the less knowledgeable like me.

My son, David, has a Hewlitt Packard laptop with Win 98 and he uses MS Works
for his word processing. No comments please.

His e-mail is Outlook Express since he does not have MS Office he does not
have Outlook.

Netscape was his default browser....I am not sure which, but it is not too
important.

What he did was divide his addresses into two categories for himself. One
he listed the names and e-mail addresses of his friends, and the other he
listed his friends' names, telephone numbers and street addresses....no
e-mail addresses.

His reasoning behind this was to beable to print the list out with only
street addresses and phone numbers or only e-mail addresses.

The gross error came one night in our kitchen when he asked me how to get
the addresses from Netscape into Outlook Express. I was not familiar with
Netscape and this helped excerbate the problem.

What we did first was attempt to import Netscape addresses into Outlook.
This first attempt resulted in his importing from his MS Exchange Address
Book into Outlook Express. He then complained that it was the wrong one and
did not have any e-mail addresses, and he wanted the one with the e-mail
addresses. So he started deleting them one by one. I showed him how to
delete the whole list at once. BAM, and all his addresses in the Address
Book were gone. We did not know it yet, so I advised him that we could get
the Netscape addresses by exporting them out of Netscape into Outlook
Express. Well, that worked. But then for some reason he opened his address
book and discovered it was now his e-mail addresses and not his street
addresses anymore.

We had inadvertantly deleted all his friends' street addresses and phone
numbers.... a history of numbers going back about 10 years including many
important girl's phone numbers.....I was very worried about an immediate
attempt on my life, but he accepted the full responsibilty for what happened
and I escaped.

So beware when deleting the addresses of unwanted names in your Outlook
Express address list. It is directly connected and is in fact, the Address
Book Microsoft uses.

There is no warning message. It just is gone, and does not appear in the
Recycle Bin.

Just another story of the aggravation a little lack of knowledge and a
computer can cause to a nice weekend. So I went out and bought Go Back for
$49 only to find out it does not run on NT or 2000, but only 95, 98 and ME.
My son has 98 so I am going to send it to him, and the manufacturer for
those who are interested, advised me that a new version is coming out in two
months for $89 per seat for NT and 2000.

Hope I didn't waste too much of anyone's time.

Jack Talsky
"JArias" wrote in message
news:88103484726993966F369D78AC91AA0E@in.WebX.SaUCah8kaAW...
> Will this integrate into our E-Mail? One of the things that we want
to
> be able to do, is to find the name and start a E-mail from there. And how
> are the printing features? We will do a lot of "snail mail", and the
> receptionist would like to be able to just print address labels, or be
able
> to update the principals rolodex (still on paper).
>
> Thanx,
> Jasen
>
> p.s.
> Who Makes ATC?
>
> Kevin Pohlgeers wrote in message
> news:3A556036.DB72F2EC@home.com...
> > We are using ACT which works very well. Multiple users can be in it at
> > the same time updating info. I just keep the main database file on the
> > server to access.
> >
> > It also works great with MS Word, If you want to type a letter, fax
> > cover or transmittal you just go to the person in the database and
> > choose 'write letter' and it will open up MS Word using my template and
> > automatically fill in the information of that contact into the document.
> > I recommend that. I never could get multiple users to access one Outlook
> > database.
> > We used MS Access at first but there's too much customizing involved.
> >
> > Kevin
> >
> > JArias wrote:
> > >
> > > Does anyone have a address book that they like to use? I'm
looking
> for
> > > something that plays into MS Outlook, and can be used across a network
> to be
> > > continuously updated?
> > >
> > > Thanks
> > > Jasen
>
Message 15 of 16
Anonymous
in reply to: Anonymous

Jack,

Sorry to hear what happened with losing addresses in the email
program. I know you don't need a lesson in backing up, but just as an
FYI, you can backup the email address books and/or inbox, etc. Each
program is a little different, but shouldn't take too much digging to
find out what the file names are. For MS Outlook, there is a
".pst" file that has everything in it. At home, I back up
this file once a week or so onto a zip disk and even backup other
family members ".pst" files for just such an emergency.

Outlook Express filenames may be ".pab" (personal address book), or
".wab" (windows address book)... not sure.

Tom Momeyer, AIA, CCS
Message 16 of 16
Anonymous
in reply to: Anonymous

I am an overly aggressive offender of NEVER backing up. Very strange too,
considering that I should be just about paranoid about backing up by now.
Many years ago I ran a trucking company and the computer would sometimes
crash if one desktop computer would access a driver's employee number for
billing at the same time that the bookkeeper was accessing his number for
payroll purposes. Then I would ask if she backed up, and she always said
no, but she knew what she had added and it would only take two days to
replace it.

I am not as bad as the above of course. All my drawings are on multiple
zips, floppies and even various hard drives in the closet.

Just never backed up the addresses.

Thanks

Jack Talsky, AIA, CSI

"Tom Momeyer" wrote in message
news:3a58a996.279177468@discussion.autodesk.com...
> Jack,
>
> Sorry to hear what happened with losing addresses in the email
> program. I know you don't need a lesson in backing up, but just as an
> FYI, you can backup the email address books and/or inbox, etc. Each
> program is a little different, but shouldn't take too much digging to
> find out what the file names are. For MS Outlook, there is a
> ".pst" file that has everything in it. At home, I back up
> this file once a week or so onto a zip disk and even backup other
> family members ".pst" files for just such an emergency.
>
> Outlook Express filenames may be ".pab" (personal address book), or
> ".wab" (windows address book)... not sure.
>
> Tom Momeyer, AIA, CCS

Can't find what you're looking for? Ask the community or share your knowledge.

Post to forums  

Administrator Productivity


Autodesk Design & Make Report