In an earlier version of forms on Buzzsaw, document numbers were saved on
submission and were never editable. We had several customers complain about
this and request that document numbers be assigned at creation. We also had
customers complain about misordered documents, duplicate document numbers,
and missing document numbers. So, we decided to assign document numbers on
creation and have these document numbers editable, so that they could be
changed if they were misordered. In addition, the "next document number" is
editable by admins. Also a draft can be saved before first submission of a
form, because the document number has already been assigned to the form.
This is where we are now. In certain cases, as you referred to, there will
be missing document numbers. You (except on some custom forms) can still go
back and edit these document numbers - which we assumed would be a good
compromise, but in actuality probably isn't enough. We're looking at some
different solutions going forward that will hopefully work for everyone (or
at least a good majority). Hope this information provides some rationale.
"arionsky" wrote in message
news:25158802.1111650061863.JavaMail.jive@jiveforum2.autodesk.com...
> We are extensively using Buzzsaw forms in our projects and we found a
> serious deficiency in numbering the forms persists in Buzzsaw 6.
>
> Should a user create a form without submitting it properly, the assigned
> document number (generated when creating the form) will be skipped and
> these frequently skipped numbers make our project information management
> "off-track". In Buzzsaw 5, we even have another problem of duplicate
> document numbers caused by the built-in timeout function.
>
> We made a suggestion to Autodesk long time ago that, for quality assurance
> and information tracking / completeness purposes, the document number
> should be assigned only after the form is properly submitted. This
> approach will avoid both duplicate and missing document numbers for the
> form log. However, Autodesk commented that other customers objected to
> this idea.
>
> As a heavy users of forms, I have no clue why "other customers" made this
> comment, especially when traceability of information is of utmost
> importance in using this kind of centralised project information
> management system. Any comments / objection? If my suggestion is valid,
> we have to express it to Autodesk for improvement.
>
> Arion