Thanks for everyone's input and ideas. I think this is what some have mentioned so this is what I will do:
Keep using one xref with all the notes (see 1st box in attachment), with ticks on defpoints between the notes. I then use multiple viewports for the notes I need. It's pretty easy to line up the viewports using those ticks (box 2), and then turn off the viewports (box 3).
I also just copy and paste the viewports from one sheet to another (that function is pretty nifty).
The client already asked to change the wording of the notes so I find that this is not too bad to deal with. (Maybe some of you don't agree)
Now that I see what you did.
I am quite confident (that's if view names do not have a character limit)certain SSM can do this and without adding custom fields!
Saved Views in SSM with a category set to "Notes" is the rout I'll take (and probably will)
Make a block with attributes for your enumerated note and to the right of the circle add an attribute to hold a SSM BlockPlaceHolder "ViewName". (I suggest using a multi-line attribute)
Pick a drawing in your SS (like the cover sheet - doesn't matter, anyone will do but it can never be deleted from the set)and save a layout view (the size and location of the view is irrelevant for this task), category=Notes for each note. Name the view the contents of the note(I would eventually save this to prototype for any project) (if there is a character limit I'll consider it a bumb in the road and work on it)
Now you can go to any sheet in the set and from the views tab drag and drop what ever note you want via ViewLabels into your drawings of only the notes you want without the baggage of extraneous vports or custom fields. If you need to update a note you can do it through SSM views tab without opening a drawing. The problem I have with the vports is notes and spacing change an can reak havoc to all the vports, and that can be a bigger drag that manually changing notes per sheet.
Are you sure SSM can do what I need? I don't feel too confident with so few zeros there.
It sounds great- except I don't know how to use SSM. I'll look into this!
Last minute worry of character limit go to me 10000% if no character limit. I'll check it out tomorrow and let you know.
Let me ask you this when you enumerate your key notes like this do you ever place the numbered circle on the plan sheets?
Sheet Set info HERE
bummer. 255 character limit. back to the drawing board.
Credit where credit is due! Give kudos or accept as solution whenever you can.
Yes, I have general and alignment labels set up with circles attached to leader lines. That's why I have circles around my notes. (see attached sheet- I will have to do the clean up thing for sheet notes on my plan and profile sheets as well)
Thanks for the suggestions. I did not realize defpoints interacted funny with 0. I will keep that in mind. I do have my viewports on a layer that's called viewports which does not plot, but I like being able to see how the sheet looks without those viewport borders without plotting (especially if I use the multiple viewport method with my notes).
One big downside to your approach is whenever any one of your notes becomes larger than it's viewport, you'll have to reconfigure that viewport plus all the adjacent viewports on every sheet where that note is used.
If you use the approach I suggested you'd only have to adjust one viewport per affected sheet. However if you make the viewports slightly larger than necessary when you first lay them out, they may be able to accomodate minor increases without having to adjust them.
After reading all of this I would place one mtxext object on each sheet with notes for that sheet. If a note needed to be revised I would use the Find command which, when executed from a layout will search and replace text in all layouts at once.
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